Finance and Administration Assistant at Asian Development Bank

Dhaka, Dhaka Division, Bangladesh -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

0.0

Posted On

05 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Logistics, Facilities Management, Reporting, Finance Assistance, Tax Exemption Processing, Visa Processing, Personnel Administration, Filing Systems Management, Procurement Planning, Inventory Management, Contract Administration, Travel Support, Vehicle Maintenance Monitoring, Security Coordination, Numerical Ability

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Finance and Administration Assistant is assigned to the Bangladesh Resident Mission (BRM) within the South Asia Department (SARD). You will be based at our Resident Mission Office in Dhaka, Bangladesh. You will report to designated International staff and Officer. Your Role As a Finance and Administration Assistant, you will contribute to the operations of the resident mission by assisting in general office administration, logistics, facilities management and reporting and assistance, and follow up to the functions of the finance and administration unit. You will: Maintain liaison with host government agencies to facilitate and follow up on requests for tax exemption, issuance, renewal, reimbursement, and processing of Customs Passbook for Technical International staff. Facilitate visa processing for BRM staff and maintain liaison with Consulate office of the Embassies. Follow up on general office and personnel administration. Manage filing systems on finance/administrative matters. Support finance team, including the preparation of yearly administrative expenses. Help prepare quarterly procurement planning and maintain Economic Order Quantity (EOQ) for consumable items. Receive the regular service contractors' invoices and review the completeness for accuracy and VAT/tax compliance. Support in maintaining fixed assets and inventory records, including registration, movement, maintenance tracking, annual inventory, and disposal processes. Help with procurement and contract administration, including preparation of contract extension memoranda and evaluation reports. Provide travel and logistics support, including air ticket bookings, visa follow-up, and monitoring of office vehicle operations and maintenance. Coordinate security and facilities-related administrative matters, including gate pass issuance and oversight during renovation, contractor activities, and scrap disposal. Help book air seats for official travel of BRM staff, visiting missions, and government participants attending ADB-funded training workshops overseas, including follow-ups on visa issuance with concerned agencies. Maintain liaison with several service providers, government offices and other stakeholders to ensure levels of service. Help monitor the operation of office vehicles for regular maintenance and upkeep. Perform any other responsibilities and reflected in the incumbent's workplan. You will need: Bachelor's degree in business administration, accounting or equivalent professional and/or academic qualifications At least 5 years of relevant professional experience . Solid numerical ability. Proficiency in the use of technology packages (common word-processing, spreadsheets and graphics, PowerPoint and web-browsing) and search engines. Knowledge of relevant procedures, guidelines, and standards. Excellent written and verbal communication skills in English is required. Please refer to the link for ADB Competency Framework for TL1. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Housing and education allowance (if applicable) Expatriate benefits (if applicable) Retirement plan (if applicable) Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This opening is a local staff position. It is open only to nationals and permanent residents of Bangladesh This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

The Finance and Administration Assistant will support the resident mission's operations by assisting with general office administration, logistics, facilities management, and finance/administration unit functions. Key duties include liaising with government agencies for tax/customs matters, facilitating visa processing, managing records, and supporting procurement and travel logistics.