JOB SUMMARY

We are seeking a highly organised and detail-oriented Finance and Administrative Assistant to join our team. The ideal candidate will possess financial experience and administrative skills, providing essential support to ensure the smooth operation of our charity. This role requires proficiency in various computer applications and a commitment to delivering excellent service for our team including our freelancers and young people.

• Supporting the Finance Manager to maintain financial records to meet legal requirements.
• Ensuring accurate processing and payment of all invoices, making sure that payments, payment authorisation, and recording of these are in line with the Charity’s Policies and Procedures.
• Raising invoices and chasing payment, ensuring accurate records are kept in line with the Charity’s Policies and Procedures.
• Ensuring clear, safe procedures and scrutiny in relation to cash handling and cash control.
• Raising financial reports from Xero to assist with the monitoring of budgets.
• Maintaining the Charity’s online shop, ensuring products are dispatched promptly.
• Performing monthly donation checks across various platforms, notifying appropriate staff members to ensure funders/donors receive prompt acknowledgement and thanks for their contributions.
• Assisting the team with administration tasks linked to weekly sessions, recruitment and events including, but not limited to, creating availability lists, updating registers, responding to general enquiries , sourcing information for programmes, printing and distributing letters/fliers, chasing schools’ availability for workshops.
• Collating information from databases, surveys, leaders and participants as requested to support reporting.
• Liaising with other external organisations as required (e.g., advisors, bank, etc.)
• Monitoring and managing regular support contracts including, but not limited to, I.T. support, mobile phones, telephone and broadband providers.
• Ensuring Aloud has appropriate insurances in place for its activities.
• Liaising with the office landlord on office related matters as required.