Finance and Administration Associate (m/f/d) at Democracy Reporting International

Sri Jayewardenepura Kotte, Western Province, Sri Lanka -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

0.0

Posted On

03 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Management, Accounting, Procurement, Logistics, Microsoft Excel, Financial Reporting, Asset Management, Budgeting, Communication, Negotiation, English Fluency, Administrative Support

Industry

International Affairs

Description

Background Form of Employment: Part-time- 50% Starting Date: 01 July 2026 Contract Duration: 5 months from 1 July 2026 until 30 November 2026 Location: Sri Lanka Application Deadline:15 June 2026 * Please note that this position may be closed earlier than the deadline if a certain number of applications is received therefore early applications are encouraged. * * Please note that this position is subject to confirmation of funding . Democracy Reporting International (DRI) is a non-partisan, independent, not-for-profit organisation registered in Berlin with several country offices worldwide. DRI promotes political participation of citizens, accountability of state bodies, and the development of democratic institutions worldwide. DRI is currently recruiting a part-time Finance and Administration Associate to support the implementation of the awarded EU-co-funded project “Strengthening Resilience against Disinformation in Sri Lanka”. The Finance and Administration Associate will support the project team and contribute to financial reporting, project administration and procurement. Your tasks Under the supervision of the HQ Finance and Controlling Manager at DRI HQ, and in close cooperation with the Project Manager in Sri Lanka, the Finance and Administration Associate will be responsible of following tasks: Support in logistics of events and office needs, including obtaining quotes, liaising with vendors, preparing procurement forms and finalising agreements, travel arrangements in coordination with the Project Manager; Provide general office support as purchase of office supplies, asset management, facility repairs and maintenance; to help ensure the smooth functioning of the activities of DRI Sri Lanka; Review incoming invoices, process cash payments and prepare all accounting records, including invoices; Book the Sri Lanka expenses in DRI accounting and finance software in a daily basis; Prepare the monthly financial reports to HQ; Ensuring compliance with applicable labour and tax regulations in Sri Lanka. Support with the implementation of all administrative policies,procedures and templates; Support with financial guidance to subgrantees and project partners; Conduct first review of the subgrantees and project partners’ financial reports; Support with the recruitment process for DRI Sri Lanka: publishing job offers, organisation of interviews and technical tests and the archiving of the recruitment process; Organisation of the personnel file for DRI Sri Lanka staff Support staff members for preparation of their time sheets and invoices Providing any additional support requested by the Project Manager to ensure the successful implementation of the project. Your skills and experience Required: University degree in Finance, Accounting or Business Administration or equivalent degree; Minimum three years of relevant professional experience in administration and financial management; with demonstrated experience (at least one year) of working in a similar role for not-for-profit organisations; Good knowledge in accountancy; Good IT-skills, especially good knowledge of Excel; Good communicationand negotiation skills; Fluency in both written and spoken English; Willingness to travel if necessary. Interpersonal skills: Ability to work as part of a diverse team; Working self-organized ; Rigor, attention to detail; Ability to produce high-quality work under time constraints; Demonstrated integrity, honesty, and respect for confidentiality. Preferred: Experience with Microsoft Business Central ERP systems. Knowledge of Sinhala and Tamil is an advantage. What we offer Application Instructions If you are interested in this position, please send here your application (cover letter and CV) including “Finance and Administration Associate” in the subject line and refer to the source where you have found this opportunity. Closing date for applications: 15 June 2026. The position may be filled before the deadline has been reached, so early applications are encouraged. Please note that only shortlisted candidates will be contacted for an interview. DRI is committed to diversity and treats everybody equally, independent of gender identity, sex, pregnancy, race, ethnicity, nationality, religion, sexual orientation, age, ability, socio-economic status, political opinion (as long as respectful of democratic principles), or any other status protected by the laws in the locations where we operate. About us Organisation responsible for this vacancy: Democracy Reporting International gGmbH Elbestr. 28 / 29 12045 Berlin, Germany Data processing of personal data in third countries will not take place. We process your data in accordance with the provisions of § 26 German Federal Data Protection Act. More information about processing your personal data: Privacy Policy. Please note that a criminal background check will be required toward the final stages of the recruitment process, should we decide to proceed with an offer of employment. The costs will be covered by DRI once the candidate is hired. Democracy Reporting International (DRI) is an international, not-for-profit, non-governmental organization committed to political participation and democratic governance around the world. DRI headquarters (HQ) is located in Berlin; DRI has country offices in Tunisia, Lebanon, Democratic Republic of Congo and Ukraine, and works with local partners in a number of other countries. The working language is English.

Responsibilities

The associate will manage financial reporting, procurement, and general office administration for a project in Sri Lanka. Key duties include processing invoices, managing vendor relations, and supporting recruitment and personnel files.