Finance and Administration Officer at Asian Development Bank

Port Moresby, National Capital District, Papua New Guinea -

Full Time

Start Date

Immediate

Expiry Date

19 Aug, 26

Salary

0.0

Posted On

21 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Operations, Budget Management, Human Resources Administration, Institutional Procurement, Facilities Management, Fixed Asset Management, Logistics Coordination, Personnel Management, Payroll Administration, Compliance, Financial Reporting, Vendor Management, Cash Administration, Expense Monitoring, Audit Resolution, Digital Tools

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Finance and Administration Officer is assigned to ADB's Papua New Guinea Resident Mission (PNRM) within the Pacific Department (PARD). You will be based at our resident mission office in Port Moresby. You will report to the Country Director, PNRM, and will oversee junior team members. Your Role As a Finance and Administration Officer, you will manage PNRM's finance, administration, budget monitoring, human resources, institutional procurement, and security functions. You will provide leadership in the general administrative support in facilities and fixed asset management, logistics coordination, personnel management, and liaison functions related to administrative and security matters. You will: Lead financial operations and budget management, including payments, cash administration, expense monitoring, forecasting, and reporting to ensure efficient resource use. Ensure accurate transactions and compliance with ADB policies and controls, resolve audit issues, and guide junior staff to maintain high-quality financial practices. Oversee office facilities, assets, vehicles, and systems, ensuring safety, functionality, lifecycle management, and coordination of relocations. Manage procurement and contracts, maintain records and inventories, improve processes, monitor vendors, and coordinate IT support for efficient operations. Provide HR administrative support, including personnel records management, recruitment/onboarding coordination, and relocation/settlement processes. Administer payroll and benefits, advise staff on HR policies, and coordinate training programs and budget management. Coordinate with government and external partners on administrative matters within established guidelines and maintain a database of service providers. Perform other duties that may be assigned and reflected in your workplan. You will need: Bachelor's degree in business administration, commerce, accounting or equivalent; preferably with advanced training. Professional certification (e.g., Chartered Accountant) is desirable. At least 8 years relevant experience in general office administration, financial accounting and management. Established experience in administrative, financial, and operational processes; deliver outputs using digital tools. Demonstrated experience building collaborative relationships in multicultural settings; produce clear outputs and coordinates with partners. Please refer to the link for ADB Competency Framework for Technical Local Grade 5. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Retirement plan (if applicable) Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This opening is a local staff position. It is open only to nationals and permanent residents of Papua New Guinea. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

Manage the finance, administration, budget monitoring, human resources, and security functions for the Papua New Guinea Resident Mission. Lead financial operations, oversee office facilities and assets, and coordinate procurement and HR administrative support.