Finance and Administration Officer CST Level I | Bunia | DRC at World Food Programme

Bunia, Eastern, Democratic Republic of Congo -

Full Time

Start Date

Immediate

Expiry Date

01 Apr, 26

Salary

0.0

Posted On

01 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Finance, Administration, Budgeting, Financial Analysis, ERP Systems, Microsoft Office, Compliance, Reporting, Team Leadership, Training, Procurement, Human Resources, Contract Negotiation, Data Integrity, Documentation, Technical Support

Industry

Non-profit Organizations

Description

DEADLINE FOR APPLICATIONS 4 January 2026-23:59-GMT+01:00 West Africa Standard Time (Kinshasa) WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok. WHY JOIN WFP? WFP is a 2020 Nobel Peace Prize Laureate. WFP offers a highly inclusive, diverse, and multicultural working environment. WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities. A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement). TYPE OF CONTRACT: International consultancy GRADE: Level I DUTY STATION (City, Country): Bunia, Democratic Republic of Congo DURATION: 6 months NUMBER OF POSITION: 1 WFP The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. ORGANIZATIONAL CONTEXT The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly, women and children, can access the nutrition food they need. DRC is one of the largest hunger crisis in the world. Hunger and conflict fuel one another, with armed conflict and widespread displacement prevailing for the past 25 years and multiple other crises compounding DRC’s humanitarian challenges. North Kivu, South Kivu and Ituri are the provinces where war and unrest have been the most protracted. Three out of every four internally displaced people live with host families, many of whom were already just scraping by before taking in strangers in need. The number of acutely food-insecure people stands at 27 million, making access to food a daily struggle for a significant part of the Congolese population. An estimated 3.4 million children are acutely malnourished. The escalating insecurity situation in Eastern DRC is worsening the humanitarian situation in the region. Information compiled by OCHA and its partners indicates that increased fighting in Ituri, Nord-Kivu and Sud-Kivu has resulted into millions of people being in urgent need of life-saving food assistance. Considering these challenging circumstances, WFP is using various approaches/modalities and methods to be able to provide food assistance to the displaced persons. These modalities include CBT, capacity strengthening as well as general food distribution, and need to be closely monitored and supervised. The presence of a finance and administrative officer is to support these transactions as well as lead the office to be compliant in the various demands and activities. The aim of the finance and administration officer is to ensure proper management of the Finance and Administration functions under Bunia Field Office as well as ensure funds are disbursed in accordance with authorizations and legitimate documentation as per IPSAS regulations. In addition, the finance and administration officer will support and ensure a proper oversight of CBT and all the distribution methods used to provide food assistance to the displaced persons. BACKGROUND AND PURPOSE OF THE ASSIGNMENT: In the performance of his/her functions, the Finance Officer reports directly to the Head of Field Office and is under the functional supervision of the Senior Finance and Admin Officer, DRC CO. He/she is responsible for maintaining the day-to-day oversight in finance, administration and management support and/or provide technical support in Country Office / Regional Bureau for the efficient, effective and compliant utilization of funds. ACCOUNTABILITIES/RESPONSIBILITIES (not all inclusive): The incumbent will be responsible for the following key duties: A. Service Management: Ensure compliance with WFP financial policies, procedures, rules and regulations. Provide regular and ad hoc financial information to the Finance Unit (CO) for informed financial decision-making. Participate in the development and implementation of plans, policies and procedures for budget revisions, budget implementation and budget monitoring for the CSP. Assume overall funds management responsibilities for the FO, in close coordination with the Financer Officer at CO. Set up proper accounting procedures, systems and internal controls to ensure proper monitoring mechanisms are established and identify any weaknesses thereof for immediate correction. Ensure bank reconciliations for WFP accounts are regularly performed and reviewed by designated personnel. Ensure funds disbursements are made based on proper authorizations and supported by legitimate and appropriate documentation. Propose, develop and implement financial policies and procedures, including a strategy for debt collection from users under the partial cost recovery scheme and a close follow-up of those on the advance payment scheme. Ensure proper maintenance of vendor accounts and timely clearance of outstanding advances and other receivables. Ensure data integrity and consistency in WFP financial and accounting systems. Participate in the financial oversight’s missions of CBT Where necessary, manage and deliver administrative services, negotiating contracts and following standard procedures to provide cost-effective, quality, and timely services, Serve as the technical advisor on finance matters to the Finance/Admin Assistants in the Field Office. Coordinate and prepare accurate reports, to provide consistent information for stakeholders, and to identify trends/issues and propose solutions that support decision-making by senior management. B. Managerial Support role: Ensure the management in FO is monthly informed through a formal email report of the financial situation to include control and action plan related to eventual outstanding debts. Lead a team of finance and administrative staff in Bunia Field Office, establishing priorities and work plans in accordance with Office work plan, monitoring progress, and providing coaching, training and guidance to ensure appropriate development and enable high performance. In coordination with the HoFO, identify the staff training needs (Training Needs Assessment – TNA) and ensure its implementation in coordination with Finance Officer at CO and WFP Training. Ensure the timely procurement of external training. Carry out and/or ensure regular visits to projects implementation sites and to antennas as appropriate and assist in clarifying and improving the proper application of policies and procedures and prepare comprehensive reports on findings with improvement action plans. Represent unit/FO at internal meetings, external meetings and events with other UN agencies, banks and other financial institutions or other partners and entities as required. Contribute to the drafting of funding proposals and mid-term/final report if required. Represent the HoFO as necessary in resource mobilisation's meetings when he/she is absent. Ensure that the procurement plan is prepared and that the necessary requirements are included and follow-up its implementation. Coordinate the update and submit for authorization of the unit's travel plan on a routine basis. Where necessary, oversee human resource functions related to staff benefits, recruitment of local staff, and training. Perform any other duties assigned by the HoFO and CO Finance Unit. DELIVERABLES AT THE END OF THE CONTRACT: Ensure proper management of the Finance and Administrative functions of the FO Ensure funds are disbursed in accordance with authorizations and legitimate documentation as per IPSAS regulations and coordinate with CO for the programming of funds. Coordinate and support partners with technical service agreement on all administrative and financial matters to ensure the service is fully implemented. Prepare Bunia FO procurement plans and coordinate with various unit staff and designated WFP personnel in all procurement requirements under the financial rules and regulations. Support staff, contracted operators, and vendors to secure relevant travel documentation and formalities in coordination with the WFP CO. QUALIFICATIONS & EXPERIENCE REQUIRED: Education: Degree in Business/Public Administration, Finance, Economics or other relevant fields relating to office management and administration. Membership in an international recognized professional accountancy body such as Association of Chartered Certified Accountants (ACCA), Institute of Certified Public Accountants (ICPA) or equivalent. Experience: Has gained at least 5 years of professional experience in finance, budget and planning or any relevant field necessary for the specific role. Proven experience in Financial Analysis. • Experience with ERP systems and applications. Has provided direction and instruction to more junior staff members within area of expertise. Knowledge & Skills: Proficiency in using Microsoft Office programmes and other related tools. Knowledge in humanitarian aviation activities and/or WFP field operations is desirable. Languages: Fluent in English Language (Level C) • Intermediate knowledge of French (Level B) WFP LEADERSHIP FRAMEWORK WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission. Click here to access WFP Leadership Framework REASONABLE ACCOMMODATION WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org NO FEE DISCLAIMER The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email. If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only. Please note that applications sent to this email address cannot be considered. We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable). Once your profile is completed, please apply, and submit your application. Kindly note the only documents you will need to submit at this time are your CV and Cover Letter Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time Only shortlisted candidates will be notified All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service. If you used to have an account on our previous platform, please note that you will need to create a new account for future applications. However, this change will not affect any ongoing recruitment processes. To ensure that WFP is able to deliver on its mandate, a range of contract types exist depending on the duration and nature of work. Find out more here. These guidelines are here to help you use AI tools responsibly throughout WFP’s recruitment process. We also want to be transparent about how we use AI on our side. Curious? Find out more here. Our greatest strength is the people working around the world providing access to nutritious food and promoting lasting solutions to those we serve. WFP provides its staff with meaningful and impactful careers, continuous learning and training, and a multicultural and stimulating work environment. WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability. The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change. Read more about WFP’s history here, and WFP’s mission here Want to hear what it’s like working for WFP? Check out our newsletter highlighting the career stories of our passionate staff here: Pathway to WFP | LinkedIn Integrity, collaboration, commitment, humanity, inclusion. These values inspire everything we do every day, allowing us to work towards a world with zero hunger. You can read more about the values here. Our behaviour guides us in how we accomplish our mission. All WFP employees are expected to demonstrate the standards of behaviour described in the WFP Leadership Framework. Learn more about the WFP Leadership Framework here. WFP is aware of fictitious employment offers being circulated via email or originating from online job boards. Many of these schemes consist of an alleged offer of employment or contract with WFP in return for the payment of fees or providing personal or banking information. Read more.

Responsibilities

The Finance and Administration Officer is responsible for managing finance and administrative functions, ensuring compliance with financial policies, and overseeing fund disbursements. They will also support the implementation of various food assistance modalities and provide technical support to the finance team.