Position Title: Finance and Business Support Officer (on-site)
Full time: 37.5 per week
Salary: £30,000 per annum
Purpose of the Role
Working closely with the CEO and Service Manager, the job holder will be responsible for day-to-day finance duties and coordinating the administrative operations of Fylde Coast Women’s Aid to provide a reliable support function which covers all operational areas including Finance and facilities management.
Finance & Resources Duties:
· To ensure all financial transactions are properly recorded using SAGE and Excel
· Monthly reconciliation of the bank accounts
· Prepare annual estimates on income and expenditure and formulate the budget in consultation with the CEO, Service Manager and Treasurer
· Monitor and control income and expenditure in line with agreed budget, maintain funding streams, arrange payment of all invoices and orders in line with agreed policy
· Maintain effective internal controls to ensure all expenditure is properly accounted for, the assets for the charity are maintained, and all accounts are ready and prepared for audit and ensure compliance with all auditors’ recommendations
· Assist in the preparation and submission of bids for funding
· To prepare bi-monthly accounts for the Trustees
· To reconcile petty cash
· Submit statutory accounts to the Charity Commission by due date, and to funders as required.
Office Administration
· To manage the day-to-day administrative functions of FCWA, putting in place clear procedures and systems to enable all administration to be completed efficiently and effectively.
· To ensure that filing systems are maintained, secure and up to date.
· To be responsible for ordering supplies as required.
· To manage receipt of all donations made to FCWA, coordinating collections as required.
· To monitor multiple FCWA email addresses and respond to all queries in a timely manner.
· Take and distribute minutes and action points of any relevant meetings
Facilities Maintenance
· To ensure building and facilities are maintained to an acceptable standard
· To conduct health and safety checks and risk assessments at FCWA office
· To arrange maintenance work on FCWA workplaces, including sourcing quotes and planning for work to be completed.
General Responsibilities
· Contribute to the overall development of Fylde Coast Women’s Aid services by attending team meetings.
· Participate in training and developmental working groups as agreed by the post-holder and Service Manager.
· Support the implementation of FCWA policies and procedures within FCWA services.
· Develop effective and supportive working relationships with all FCWA staff.
· Assist in and maintain effective communication, which promotes free flow of non-confidential information and issues within Fylde Coast Women’s Aid, other agencies, and members of the public.
· Ensure work is completed within specified timescales.
· Maintain professional practice in line with Fylde Coast Women’s Aid aims and principles.
· Carry out any reasonable duty as directed by the CEO/Service Manager
Please note this job description is intended to outline the main duties of the post and may change as the post and organisation develop.

Please refer the Job description for details