Finance and Grants Officer at FHI 360

Port Moresby, National Capital District, Papua New Guinea -

Full Time

Start Date

Immediate

Expiry Date

14 Jan, 26

Salary

0.0

Posted On

16 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Management, Budget Development, Training, Monitoring, Compliance, Communication, Team Player, Accounting, Procurement, Payroll Preparation, Cash Flow Management, Document Filing, Inventory Management, Petty Cash Control, Audit Support

Industry

International Trade and Development

Description

Job Summary: The incumbent of this position is responsible to; review Implementing Agency’s (IA’s) Sub-recipient Financial Reports (SFRs) and processing the reimbursement on regular basis, monitoring of financial systems of IAs, providing onsite capacity building trainings, ensuring that all disbursements/reimbursements are made in compliance with applicable rules and regulations of funder as well as FHI 360, assist in reviewing procurement documents, travel advances, expense reports, assist in arrangement and follow up of audits for the Country Office (CO)/IAs; provide support in preparation of payroll, cash flows, day to day accounting. Key Responsibilities: Review all SFRs received from IAs and process for approval and disbursement. Assists Program staff with the development of Implementing Agencies’ budget, assists with trainings of IAs finance staff, conduct monitoring field visits and completing F&A Review checklist and follows up any issues identified in SFR review. Prepare timely travel advances and reviews travel claims to ensure correctness and compliance with travel authorization and regulations prior to payment. Follow up with Travelers for the settlement of their travel advances within an ideal timelines as stated in FHI 360 Travel Policy. Ensure timely payment to the vendors. Assist in preparation of monthly Labor and Shared Cost Allocation and Balance Sheet balances reconciliations including travel advances movement, deposits etc for HQ. Provide back up support in preparation and processing the cash flow with close consultation with the program staff. Prepare and submit GST report to IRC and follow-up to ensure timely refund. Undertake pre-audit on each voucher, invoice and all supporting documents for all procurement and services to verify correctness and completeness. Provide back up support in preparing the draft payrolls and other benefits for local staff, and arrange personal income tax for both local and expatriate staff as needed Prepare and maintain financial document/filing system. Assist Admin team in updating Inventory list purchased under all awards. Provide back up support in maintaining and controlling the use of petty cash and preparing the timely replenishments. Performs other relevant duties as assigned by Finance Coordinator and Senior Management. Knowledge, Skills and Abilities: Proven ability to maintain accurate and complete financial and accounting records Proven record in financial management, ability to manage administer financial matters and help with arrangements of sub-contracts/sub-agreements/sub-awards. Ability to understand, interpret, apply and make sound, independent judgments within established regulations and procedures. Proven ability to train and monitor implementing agencies’ supported by FHI 360. Good communication skills in both spoken and written English. Proficiency in computer software particularly MS Word, Excel and Access. Good team player. Minimum Standard Requirements: Diploma in commerce/business related subject with at least 3 years of progressively responsible experience in financial management. Prior experience working with NGOs and other donor agencies are highly regarded. Location of Employment: Country Office, Port Moresby, PNG. Interested? Please apply! Application must include resume/CV with at least 3 referees and supporting documents. ATTENTION: Human Resource Manager FHI360 is an equal opportunity employer, Women, People Living with HIV and/or with different sexual orientation and people with disabilities are encouraged to apply. Applications close on Monday 30th October 2025 Only short-listed candidates will be notified for an interview. This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. Please click here to continue searching FHI 360's Career Portal. FHI 360 is a global organization that mobilizes research, resources and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. To learn more, visit fhi360.org. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

Responsibilities

The Finance and Grants Officer is responsible for reviewing Sub-recipient Financial Reports and processing reimbursements, as well as monitoring financial systems of Implementing Agencies. The role includes providing training, ensuring compliance with regulations, and assisting with audits and payroll preparation.