Requisition Number:
66015
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Part-Time
Posting Close Date:
30-Jul-2025
Date Posted:
16-Jul-2025

JOB SUMMARY

The Department of Applied Mathematics is encouraging applications for a part-time (50%) Finance and HR Professional position! The Finance & HR professional performs various financial duties and provides accounting and HR support for faculty, staff, students, and research lab personnel in the Department of Applied Mathematics. This position reviews, analyzes, interprets, and reports on expenditures for research grants, contracts, and other fund accounts. The position also ensures compliance with GASB principles along with federal, state, and University policies through audit and analysis of financial transactions and records; interpretation of different financial reports; expenditure projection reports, and grant documents.
This position is the personnel/payroll liaison for assigned faculty and staff in the department and facilitates the hiring process for student researchers and research faculty appointments. This position also provides administrative support to students, staff, and faculty regarding Procurement and Travel policies to determine if expenses are appropriate per federal, state, university, and PSC policies.
This position helps to create and recommend improved departmental processes, ensures compliance with fiscal regulations and policies for increased departmental productivity and sustainability.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

WHO WE ARE

The Department of Applied Mathematics teaches thousands of students and has a major research presence in computational and physical/biological mathematics and the statistical sciences. It has 23 tenured or tenure track faculty. In addition, there are 10 full time teaching professors, more than 110 graduate students including approximately 40 teaching assistants, about 179 applied math majors, 109 statistics majors, 105 minors and a thriving Bachelor’s-Accelerated Master’s program.
The Department of Applied Mathematics at CU Boulder offers a highly interdisciplinary research program dedicated to advancing modern mathematics in numerous scientific disciplines. Our inclusive community ensures all participants feel they are contributing to diverse ideas and perspectives as we research together to advance fields in science, engineering and mathematics.

WHAT YOU SHOULD KNOW

The work schedule is Monday - Friday, with an expected 20 hours a week. This is a hybrid work schedule with at least 2 days on campus. This modality can be subject to change based on the business needs of the department. Employees may be expected to be on campus M-F during the initial training period.

Finance, Payroll, and HR Support

• Determine and recommend the best position hire type based on research needs and University position options. Oversee all hiring documents for student and research positions within the department.
• Work with employees and supervisors to ensure submission of accrual usage in CU Time and Labor system is accurate and problems are addressed.
• Review the department’s accrual management system by ensuring hours are submitted and approved in a timely manner.
• Work with the HRSC to process student and research faculty terminations when they separate from the University. Request leave audits and ensure correct payouts.
• Payroll: Review payroll suspense account and work directly with the department to monitor outstanding salaries in suspense.
• Review the monthly payroll register for accuracy and timely completion.
• Ensure seamless communication with employees, ensuring prompt data collection and timely submissions, aligning with the overarching payroll schedule.
• Process Payroll Expense Transfers as needed. Process additional pay forms and other forms as necessary.
• Revise Department payroll procedures as new requirements are mandated by the University and/or College of Arts & Sciences.

Procurement, Travel, and Expense Reimbursement

• Procurement Processing: Evaluate and implement purchasing requests and provide guidance to ensure all acquisitions align with statutes, rules, regulations, and standard processes in the scientific field.
• Review documentation for accuracy and proper authorization for capital equipment and other purchases.
• Budget Monitoring: Manage and monitor budget pools ensuring the availability of funds and taking proactive measures to prevent over-expenditure.
• Holistic Reimbursement: Provide comprehensive support of procurement, travel, and reimbursement expense processes. Ensure total compliance with all levels of policy - Federal, State, University, and Departmental.
• Drive improvements in the accuracy and efficiency of documentation and authorization processes.
• Invoice Management and Collections: Oversee the authorization and tracking of payments for supplies and services.
• Efficiency and Process Improvement: Regularly review and innovate upon the data collection processes of the department’s systems and subsystems.
• Problem Solving: Ensure department needs are met while also driving cost efficiencies in booking airfare, accommodations, and event registrations.
• Ensure compliance with departmental and university-wide policies as well as Federal guidelines and sponsor-specific policies.
• Address and resolve standard issues relating to procurement, travel, and expense reimbursement and coordination.
• Demonstrate increasing proficiency in providing advice and consultation on more complex matters over time.
• Communication and Representation: Act as an advisor to faculty, PIs, and staff on issues of moderate complexity. Demonstrate increasing proficiency in providing advice and consultation on more complex matters over time.

Manage Departmental Purchasing

• Advise department personnel on current university procurement policies.
• Helps with sole-source justifications and price-cost analysis.
• Determine whether purchase requests are appropriate and within the scope and budget of projects when using sponsored project funds.
• Ensure funds availability for purchases by conducting problem resolution to avoid after-the-fact purchasing situations.
• Review vendor invoices and approve for payment.
• Advise purchasers on large dollar items to ensure compliance with University procedures and assist with sole-source justifications.
• Collaborate with subcontract officers and submit updates to additional award funding to the FSC. Submit updated P.O. information if applicable.

Other/Projects

• Other duties or projects that support the management and success of the department’s finance and budgetary operations.