Finance and Office Administrator at Arrow Transportation Systems Inc.

Kamloops, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

01 Jul, 26

Salary

37400.0

Posted On

02 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Finance, Administration, Customer Service, Office Management, Microsoft Excel, Microsoft Word, Microsoft Outlook, Bookkeeping, Organizational Skills, Communication Skills, Attention to Detail, Interpersonal Skills, Problem Solving, Time Management, Confidentiality, Professionalism

Industry

Truck Transportation

Description

We Offer Salary range based on experience: $34,400 - $37,400 Full extended medical benefits for you and your dependents/family - includes dental, pharmaceutical, paramedical, vision care, life insurance, disability insurance, health spending account and more Pension matching program Part-time, Monday - Friday, 9:00 AM - 2:00 PM with potential for full-time work This position is based out of the Kamloops office; not a remote position Important – Additional Step in the Application Process As part of the application process, candidates are required to complete a Wonderlic Assessment. To help us move your application forward more efficiently, please complete the assessment using the link below. Note: Completion of the assessment does not replace submitting your application. You must still apply for this position in order to be considered. https://apply.select.wonderlic.com/H6QTG5/Arrow-Transportation-Systems-Inc Overview Streamline is a Canadian based technology company that is recognized as an industry leader in ELD software, utilizing telematics to deliver innovative solutions that simplify fleet management, improve driver safety and operational efficiency. Our platform integrates GPS tracking, IoT data, and AI-driven analytics to help our clients reduce costs, improve compliance, and gain real-time visibility into their operations. Our driving purpose is to make products that are easy to use, highly adaptable, and comprehensive. Streamline is a wholly owned subsidiary of Arrow Transportation Systems Inc. Streamline is looking for an Administrator in Kamloops, BC to perform front reception, administration, and office management duties, while providing administrative support to leaders and teams (including calendars, travel arrangements, meeting coordination, expense support and other duties as assigned). The Office Manager is expected to work independently on projects from conception to completion, prioritize competing demands, and handle confidential matters with discretion while maintaining a professional manner at all times. Responsibilities Finance/ Administration: prepare customer invoices Process vendor invoices reviewing for accuracy and submit for approval and woth the Accounts Payable department to ensure payment terms are met Manage customer payments and follow up on overdue accounts Preform monthly reconciliation of balance sheet accounts and reconcile customer software licenses Manage front reception during scheduled office hours; answer phones, forward calls, take messages, and greet visitors in a courteous and professional manner Provide general office support including photocopying, scanning, filing, preparing bound presentation books, and other administrative tasks, including coordinating the ordering and dissemination of printed materials (e.g., division forms, business cards, stationery, annual calendars) Manage incoming and outgoing mail, couriers, and shipments/packages Maintain and organize electronic files and records in accordance with company expectations Coordinate and assist with meetings and events (e.g., room bookings, conference calls, invitations, catering/lunches, safety meetings, social events, trade shows, etc.) Book travel arrangements as requested (hotels, flights, car rentals, reservations, etc.) Research and streamline the most efficient and cost-effective ways to manage the office from a cost, operational and process perspective Manage all aspects of weekly, seasonal and annual office/building maintenance as applicable (e.g., cleaning, recycling/garbage access, security, yard maintenance, snow removal, etc.) Ensure office equipment and supplies are ready for use (e.g., supplies, color cart, service calls/repairs) You Possess Grade 12 and progressive experience 4-6 years, or post-secondary certificate or diploma program and basic experience 1-3 years is required Post-secondary education in a related field or training in office management/administration is preferred. AP/AR and/or Bookkeeping experience Proficient in Microsoft Excel, Word and Outlook; ability to quickly learn new applications (e.g., ERP systems, internal applications, Google Workspace) as required. Strong written and verbal communication skills with a professional customer-service mindset (internal and external) Excellent organizational skills and keen attention to detail; strong concern for the accuracy and quality of work Ability to prioritize and execute efficiently in a fast-paced environment; flexible and adaptable to changing needs Professional appearance and demeanor whether in person, via email, or on the telephone Responsible, dependable, ethical, and able to handle confidential matters with discretion and integrity Strong interpersonal skills and ability to work effectively in a diverse working environment Professionalism, diplomacy, and commitment to ethical conduct and Arrow’s core values (Safety, Quality, Integrity, Responsibility, Teamwork, and Fun!) Working Conditions Full-time vacation coverage may be required Occasional overtime may be required Part-time, in-office position (not remote/hybrid), unless otherwise specified Professional office environment As advocates of equal opportunity, we welcome applications from individuals of all backgrounds. We firmly believe that diversity fosters innovation and contributes to the success of Arrow For more information, please visit Arrow Careers To learn more about Streamline, please visit Streamline Transportation Technologies #IND

Responsibilities

The Finance and Office Administrator will perform front reception, administration, and office management duties while providing administrative support to leaders and teams. Responsibilities include preparing customer invoices, managing payments, and coordinating meetings and events.