Finance and Operations Coordinator at Catalpa International

Port Moresby, National Capital District, Papua New Guinea -

Full Time

Start Date

Immediate

Expiry Date

22 Sep, 26

Salary

0.0

Posted On

24 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Operations Management, Logistics Coordination, Procurement, Office Administration, Stakeholder Management, Financial Processing, Event Coordination, Fleet Management, Digital Literacy, Problem Solving, Google Workspace, Xero, Slack, Asset Management, Safety and Security Administration, Payroll Administration

Industry

International Trade and Development

Description

12 month fixed term contract, with possible extension Based in Port Moresby Join an international development organisation that is human-first, impact-driven, and fun to work with! About Catalpa At Catalpa, we're all about creating real impact. We're a global development organisation that believes bright ideas—mixed with technology, creativity, and local know-how—can solve tough challenges. Our team is a mix of engineers, designers, educators, economists, and project delivery folk. Together, we work on projects that matter and actually change lives. One of the things we're most proud of? Making learning accessible and engaging for communities that are often left out. Our work is meaningful, innovative, and, honestly, pretty cool. Check us out at www.catalpa.io. About the Position As Catalpa's work in Papua New Guinea continues to grow, we're looking for an exceptional Finance & Operations Coordinator to help keep our projects, people, and systems running smoothly. This is a hands-on role at the heart of our PNG operations. You'll be the person who helps make things happen—coordinating logistics, supporting project delivery, managing suppliers, organising travel and events, maintaining operational systems, supporting finance processes, and helping ensure our team has what they need to succeed. You'll work closely with our PNG Country Coordinator, project teams, consultants, suppliers, and Finance team to provide high-quality operational support across a diverse portfolio of projects. No two days are the same. One day you might be coordinating logistics for a provincial workshop, managing vehicle maintenance, supporting a procurement process, or organising travel for a visiting consultant. The next, you could be assisting with accounts payable, driving across town to collect printing orders and supporting safety and security arrangements. If you love solving problems, staying organised, learning new systems, and helping teams work effectively, we'd love to hear from you. We'd love to meet someone who has: At least 3–5 years' experience in operations, logistics, administration, project coordination, office management, or a similar role, ideally in a development, NGO, Government, consulting, or project-based environment. Demonstrated experience coordinating logistics, travel, procurement, events, workshops, or operational support activities. Experience supporting office management, administration, supplier coordination, and day-to-day operational functions. Strong stakeholder management skills and the ability to build positive working relationships with project teams, suppliers, consultants, government representatives, and service providers. Experience identifying operational challenges and implementing practical solutions. The ability to work independently, take initiative, and manage competing priorities. Excellent organisational skills and attention to detail, with confidence to manage multiple projects and deadlines simultaneously. Strong problem-solving skills and sound judgement. A proactive, positive, and service-oriented approach to work. A full PNG driver's licence is essential. You'll be tech savvy - this is critical for us At Catalpa, technology is part of how we solve problems and deliver impact. We're looking for someone who: Has strong digital literacy and confidence using workplace technology. Learns new systems and software quickly. Enjoys improving processes through technology. Is comfortable working across platforms such as Google Workspace, Slack, Xero, and other digital tools. Is curious, adaptable, and willing to learn new skills as our systems evolve. Ideally, you'll bring experience in areas such as: Operations and office administration. Logistics planning and coordination. Procurement and supplier management. Workshop, meeting and event coordination. Travel coordination and visitor support. Fleet and vehicle management. Asset management. Safety and security administration. Payroll administration and financial processing. Accounts payable and financial record keeping. Supporting compliance with organisational policies and procedures. Most importantly, we're looking for someone who is organised, adaptable, technology-confident, and enjoys helping others succeed. If that sounds like you, we'd love to hear from you! Eligibility We love working with smart people from diverse backgrounds who are willing to learn new things. There are many skills we think this job will make use of but feel free to apply even if you’re not a ‘perfect fit’. Work environment We work in a creative, supportive environment with colleagues who come from diverse walks of life, and we value the perspectives they bring. We pay attention to the details, and we work together to achieve the best we can. Importantly, we work here because we love what we do and the impact we can have. We know people’s lives include many obligations outside of work, so we aim to create a flexible work environment that includes remote work options, generous family leave, and return-to-work policies to support new parents. We know we do our best work when we take care of ourselves and communities. We take two weeks off at the end of each year to recharge and refresh. Fit Catalpa staff believe in the potential of technology to transform lives for the better. Our team members are flexible and can handle working across a broad range of responsibilities. They don’t mind rolling up their sleeves to solve thorny challenges that take time, patience, and creativity. We are friendly and care about the people with whom we work, always seeking to build and nurture relationships for the long-term. Catalpa seeks to provide a fair and equal employment opportunity for all people, regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, age, or marital status. We especially welcome applications from people with diverse backgrounds. Catalpa prioritises the safeguarding of all people, including the prevention of sexual exploitation, abuse and harassment and the safeguarding of children. Engagement of personnel within Catalpa is conditional upon the outcome of background checks, and there is a requirement for all candidates to disclose any current charges or previous convictions regarding assault, abuse or exploitation of children or adults, as well as regarding fraud and/or corruption. All Catalpa personnel are required to abide by Catalpa’s Child Safeguarding Policy, Prevention of Sexual Exploitation, Abuse and Harassment Policy and Code of Conduct. How to Apply If this sounds interesting and you see yourself doing great work with us, we'd love to hear from you. Please send a cover letter and tell us why you think you’d be a good fit for this role. Applications are to be submitted through our jobs page catalpa.io/work-with-us For further inquiries or questions regarding this position, send an email to jobs@catalpa.io with ‘role’ in the subject line of the email, please do not email CV's as we require them to go through our website, thanks. Applications close 10 July 2026 though we will be assessing candidates for suitability as they apply. We look forward to hearing from you! Staff transport Health Insurance Training & Development allowance Additional leave

Responsibilities

Coordinate logistics, procurement, and operational systems to support project delivery in Papua New Guinea. Provide financial support including accounts payable and payroll while managing suppliers and travel arrangements.