FINANCE AND OPERATIONS COORDINATOR (MATERNITY COVER) – SIPS / TIMBER STRUCTURES

• Based in the New Forest | Hybrid working available
• Help drive sustainable homes across the South Coast
• Could become permanent for the right candidate
  Ecologic SIPs is an award-winning, fast-growing construction company specialising in Structural Insulated Panels (SIPs). We manufacture and install high-performance, low-carbon building systems from our New Forest workshop, crafting homes that are sustainable, efficient, and built to last.
  We’re proud winners of Best SIPs Home 2023 and the Build It Awards 2024, and we’re just getting started.
  Join us and help deliver cutting-edge, eco-friendly homes across the South Coast.

ESSENTIAL REQUIREMENTS

• Prior experience in finance, admin, or operations roles
• Strong knowledge of accounting tools (Xero, Stripe, ClearSpend)
• Confident handling stock management, invoicing, and supplier coordination
• High attention to detail and accuracy in reporting and payments
• Excellent organisation and communication skills
• Comfortable working across teams and independently managing priorities
• AAT Level 3–4 qualified

Experience:

• Finance : 2 years (required

YOUR ROLE:

As a Finance and Operations Coordinator (Maternity Cover), you will play a key role in our financial and operational growth by:

• Handle day-to-day finance tasks including bank checks, invoicing, payments, and debt chasing
• Match POs to delivery notes, approve bills in Xero, and keep records accurate and up to date
• Process PAYE, NI, CIS, supplier payments, and VAT returns on time
• Track budgets, project costs, and sales forecasts, keeping reports and WIP sheets current
• Maintain and improve core systems (Xero, ClearSpend, Stripe, Monday.com)
• Support rollout of new stock and cost control tools across the business
• Manage procurement admin, supplier coordination, and stock tracking with workshop/site teams
• Oversee insurance renewals, CITB returns, and STA audit preparation
• Support HR admin, including onboarding, holiday tracking, and training records
• Coordinate deliveries, fleet records, and logistics paperwork
• Respond to finance-related client queries and maintain professional communications
• Monitor site spend and flag any cost overruns early

THIS ROLE COULD SUIT CANDIDATES WITH EXPERIENCE AS:

• Finance Assistant / Accounts Assistant
• Bookkeeper
• Office Manager
• Operations Coordinator / Administrator
• Procurement or Purchasing Coordinator
• Project Administrator
• Stock / Inventory Controller
  Location: Based at our New Forest HQ, with travel across the South Coast
  www.ecologic-sips.co.uk
  Job Types: Full-time, Permanent
  Pay: £28,000.00-£35,000.00 per year

Benefits:

• Bereavement leave
• Company events
• Company pension
• Cycle to work scheme
• Employee discount
• Employee mentoring programme
• Flexitime
• Free parking
• Health & wellbeing programme
• On-site parking
• Profit sharing
• Referral programme
• Relocation assistance
• Sick pay
• Work from home

Ability to commute/relocate:

• Christchurch BH23 8EA: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Please include a cover letter outlining your relevant experience and why you’re interested in working with Ecologic. Bear in mind this could lead to a full-time position following maternity cover.

Experience:

• Finance : 2 years (required)

Language:

• English (required)

Work authorisation:

• United Kingdom (required)

Work Location: In perso