Finance and Operations Manager at Play CV

Castro Valley, California, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Mar, 26

Salary

0.0

Posted On

18 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Finance, Accounting, Operations, Budgeting, Payroll, Financial Reporting, Compliance, Staff Scheduling, Problem Solving, Communication, Collaboration, Attention to Detail, Leadership, Organizational Skills, Time Management, Nonprofit Management

Industry

Non-profit Organizations

Description

Description About PlayCV PlayCV is a nonprofit organization dedicated to enriching the lives of Castro Valley students by providing high-quality afterschool programs rooted in joyful play, hands-on learning, and whole-child development. We partner with nine elementary schools and two middle schools in the Castro Valley Unified School District to deliver meaningful enrichment experiences that include arts, science, music, STEM, recreation, social-emotional learning, and academic support. Our programs support students in building confidence, exploring creativity, strengthening social skills, and forming meaningful relationships. We create safe, inclusive spaces where students feel welcomed, valued, and connected. Our work is guided by our Community Agreements, which shape how we show up for students, families, school partners, and each other. About The Full PLAY (TFP) Program The Full PLAY (TFP) is PlayCV’s afterschool program, operating from the last bell of the school day until 6:00 p.m. Each day begins with students checking in and receiving a nutritious snack. Students then rotate through enrichment classes, homework support, outdoor games, STEAM activities, and social engagement opportunities. Position Summary The Finance & Operations Manager is responsible for overseeing PlayCV’s day-to-day financial operations and key organizational systems that support staff scheduling and operational efficiency. This role partners closely with the Executive Director and leadership team to ensure strong financial stewardship, accurate reporting, compliance with applicable laws, and smooth operational workflows. This is a hands-on role suited for a collaborative, detail-oriented professional who thrives in a small nonprofit environment and can balance strategic thinking with execution. Key Responsibilities Finance & Accounting Oversight · Oversee day-to-day financial operations, including accounts payable, accounts receivable, payroll coordination, and general ledger activity. · Supervise and support the Staff Accountant, ensuring accuracy, timeliness, and adherence to internal controls. · Review monthly financial statements, reconciliations, and variance reports; flag trends or concerns to leadership. · Support annual budgeting and forecasting processes in partnership with the Executive Director. · Coordinate with external partners including payroll providers, auditors, and financial consultants as needed. · Ensure compliance with nonprofit accounting standards, grant requirements (if applicable), and internal financial policies. Operations & Scheduling Oversight · Oversee organization-wide staff scheduling systems in coordination with program leadership. · Ensure schedules align with program needs, labor laws, reporting time pay requirements, and budget constraints. · Support systems and processes related to timekeeping, staff availability tracking, and schedule adjustments. · Partner with HR and program leaders to improve operational workflows and communication related to scheduling and staffing. Compliance & Controls · Maintain and strengthen internal controls related to financial transactions and approvals. · Support compliance with federal, state, and local employment and wage-and-hour requirements (in coordination with HR). · Assist with preparation of financial documentation for audits, board reporting, and regulatory filings as assigned. Organizational Support · Serve as a cross-functional partner to HR, program leadership, and executive leadership. · Identify opportunities to improve efficiency, accuracy, and scalability of financial and operational systems. · Perform other duties as assigned to support the mission and operations of PlayCV. Qualifications Required · Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent experience. · Minimum of 3–5 years of experience in finance, accounting, or operations, preferably in a nonprofit or small organization. · Experience supervising or leading staff, or demonstrated readiness to do so. · Strong understanding of payroll, budgeting, and financial reporting processes. · High attention to detail with the ability to manage multiple priorities and deadlines. · Strong written and verbal communication skills. Preferred · Experience in a nonprofit or education-adjacent organization. · Familiarity with California labor laws, wage-and-hour compliance, and nonprofit financial practices. · Experience with scheduling or workforce management systems. Core Competencies · Accountability & Problem Solving · Communication & Collaboration · Mission Alignment · Professionalism & Stakeholder Relations · Operational & Financial Stewardship Requirements Conditions of Employment Hours may vary depending on the school schedule, student enrollment, staffing levels, and PlayCV program needs Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ). The HR department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position. Negative TB test within the last 4 years Able to travel to multiple work sites. Must attend any PlayCV required training.

Responsibilities

The Finance & Operations Manager oversees day-to-day financial operations and key organizational systems to ensure operational efficiency. This includes managing financial reporting, compliance, and staff scheduling in collaboration with the leadership team.