Finance and Operations Support

at  Nix Sensor Ltd

OPERATIONS SUPPORT

At Nix Sensor Ltd., we specialize in creating exceptional products that empower color professionals and consumers to unravel the mysteries of color. Our flagship product, the Nix Mini 3 offers a magical experience akin to the Photoshop eyedropper, bridging the gap between the physical and digital worlds. With Nix, users can seamlessly translate real-world colors into digital formats and vice versa.
We are looking for a dynamic individual to join our Finance and Operations Team. Someone with a passion for excellence.
NIX SENSOR LTD is seeking to fill the role of Finance and Operations Support.
NIX SENSOR LTD offers competitive salary packages, an incredible work environment, and career advancement opportunities.

EDUCATION & EXPERIENCE

• Post-secondary diploma or degree in Accounting, Business Administration, or a related field.
• Minimum 2-3 years of experience in bookkeeping, operations support, or inventory management.

TECHNICAL SKILLS

• Proficiency in accounting software (e.g., QuickBooks) and inventory management systems
• Advanced skills in Microsoft Excel and familiarity with other Microsoft Office applications.

ANALYTICAL & PROBLEM-SOLVING SKILLS

• Strong attention to detail with the ability to analyze financial data, ensure accuracy, and review the integrity of automated systems.
• Capable of identifying discrepancies in transactions and resolving issues promptly.

ORGANIZATIONAL & TIME MANAGEMENT SKILLS

• Ability to prioritize multiple tasks, meet deadlines, and maintain complete records of transactions and inventory.
• Strong organizational skills to oversee white-label order processes and maintain documentation for all operational activities.

COMMUNICATION & INTERPERSONAL SKILLS

• Excellent written and verbal communication skills for responding to customer inquiries and coordinating with internal teams (e.g., Sales, Marketing, Procurement, Production, Logistics).
• Strong customer service orientation with experience in resolving accounting and operational issues professionally.

Perform day-to-day bookkeeping tasks, including:

• Invoice generation
• Accounts Receivable review and follow-up on overdue accounts
• Accounts Payable review and initiation of payment
• Transaction posting
• Maintaining complete records of supporting documentation on transactions.
• Maintaining the Chart of Accounts and Product/Service directory
• Respond to customer accounting inquiries, maintain good customer relations and resolve problems.
• Related clerical duties, such as maintaining filing and record systems.

Perform monthly bookkeeping tasks, including:

• Monthly Adjusting Entry preparation for Accounting Estimates
• Foreign Exchange
• Payroll Accruals
• Deferred Revenue
• Prepaid Assets
• Amortization
• Preparation of Monthly Bank Reconciliations
• Monthly reclassification adjustments for Warranty units and Promotional units recorded for the period
• Monthly reclassification adjustments for Current portion of Long Term Debt
• Review the integrity of the automated systems in place to ensure transactions recorded are consistent with expectations and complete
• Generation of various reports for the broader team to assist them in their review of performance and decision making.
• Assist in compilation and review of historical data to aid in company budgeting, research, purchasing decisions, or office maintenance.
• Aid in the review of operational policies and procedures.

Management of online channel stock, which includes:

• Routine review of online channel stock levels to ensure stock levels can service at least the next 90 days of demand
• Creating work orders for Production where restock of our global warehousing facilities is required
• Coordinate transit of goods to global warehousing facilities

Manage all White Label orders from inception to completion internally. This includes:

• Coordination with the Sales Department to obtain a complete understanding of customer needs on what they are customizing, and what their expectations on delivery dates are.
• Coordination with the Marketing Department to ensure they have the required information needed to prepare Artwork Proofs for Customer Approval.
• Coordination with Procurement on approved designs and required quantities so custom components can be properly procured.
• Coordination with Production on required delivery dates, including providing them insight on the status of receiving the required custom components
• Coordination with Sales and Logistics to ensure the shipping requirements are confirmed and finalized in advance of production completion.
• General oversight on order status, and follow-ups internally to ensure the order is proceeding unhindered.· Manage all non-web order processing (sales orders) in addition to white label · Assure that excess inventory is safely stored and accounted for and that procedures and practices are implemented to preclude loss and/or damage.

Maintain strict control over inventory levels to meet internal and external demand of product. This includes:

• Coordinating with sales on future demand to ensure raw material stock levels are sufficient
• Initiating procurement of raw materials when the need arises, including obtaining quotes, negotiating pricing, and preparing Purchase Order requests.
• Routinely following up on Open Orders with suppliers to ensure expected timelines are still intact
• Facilitate, lead, and support all supplier relationships, and periodically conduct supplier capability assessments and update price lists. This includes, managing supplier deadlines, quality, and shipment of goods.
• Coordinate the internal quality control process to ensure no issues prior to receipt of items. This requires an ongoing monitoring of part fail percentages and communication with the production team to ensure consistent quality.
• Compare invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered. If incorrect, contact suppliers regarding errors in partial or duplicate shipments, prices, and substitutions.
• Manage physical disposal of raw material part fails and obsolete inventory to maintain an organized warehouse.
• Manage inventory using our electronic inventory system (SOS Inventory), including:
• Proper recording of inventory builds
• Proper recording of inventory receipts
• Proper recording of inventory shipments
• Proper recording of inventory adjustments for fails and obsolete inventory.
• Proper recording of movements of inventory (internally and externally) to track inventory by location
• Other duties as necessary to support the Finance and Operations Team.