Age UK Cheshire works with older people to support them in living their best life…
· relieving loneliness, so that older people feel connected,
· combatting poverty, so that older people have enough to live on, and
· increasing independence, so that older people can live the lives they want to lead.
Location: Working from home with occasional travel to Macclesfield and Northwich Offices
Reports to: Finance Manager
Hours of Work: 25 hours per week (working pattern to be discussed)
To apply for this position, please send your CV and cover letter to HR hr@ageukcheshire.org.uk outlining in the cover letter how your skills and experiences match this role.

PRIMARY PURPOSE:

Reporting directly to the Finance Manager, the Finance and Payroll Assistant is an integral member of a small finance team responsible for:
· providing support to the Finance Manager to deliver financial operations.
· overseeing payroll for the full staff team.
· supporting automation wherever possible across Age UK Cheshire financial processes.

MAIN DUTIES:

To provide support to the Finance Manager, working together to cover all financial operations required by the charity.
Work in accordance with the charity’s financial procedures.
Maintain confidentiality in relation to key financial records, including payroll.
Apply a continuous improvement mindset.
To assist with annual external audit.
Maintain accurate and up-to-date financial records within Xero accounting software
Process and reconcile supplier invoices, staff expenses and credit card transactions
Prepare and process payments
Support monthly bank reconciliations
Oversee the raising and issuing of sales invoices to agreed terms.
Respond to finance-related queries from internal and external stakeholders
Assist with month-end and year-end close processes
Ensure debtors pay promptly and to terms, including chasing where appropriate and necessary.
Assist in the preparation of forecasts and future budgets using day to day working knowledge.
Help ensure adherence to financial policies, procedures, and internal controls
Process end-to-end payroll on a monthly basis for all staff
Ensure payroll transactions are processed accurately and on time
Maintain and update employee payroll records, including new starters, leavers, and changes. Liaise with HR and Finance departments to ensure alignment of employee data and payments
Calculate statutory payments such as SSP, SMP, SPP, and other deductions (e.g., pensions, student loans, AOE)
Ensure compliance with HMRC regulations, including RTI submissions and year-end reporting (P60, P11D)
Resolve any payroll queries, communicating directly with staff.
Process payroll year end including distributing P60’s to staff members.
Reconcile the monthly salary journals and payroll accounts in the balance sheet on a monthly basis – investigating any discrepancies and correcting.
Complete additional pension and healthcare benefit administration and reporting as required.
Take responsibility for personal development, adhere to organisational policies and legal requirements and identify and propose training opportunities to develop skills.
To work according to the standards required by the contract and the policies, procedures, and quality standards of Age UK Cheshire.
To work as part of the Finance team including assisting in covering finance team holidays