ABOUT US

ASIS is Australia’s overseas secret intelligence collection agency. Its mission is to protect and promote
Australia’s vital interests through the provision of intelligence services as directed by the Government. Its
work can involve collecting intelligence relating to national security, international relations and economic
issues. It also contributes to Australia’s coordinated national efforts against terrorism, proliferation of
weapons of mass destruction, and trans-national issues such as people smuggling.
ASIS is a diverse and inclusive workplace, where our people are empowered through authenticity and a
sense of belonging to achieve their potential and contribute to a shared purpose and mission. We seek to
reflect the community we serve, and welcome applications from Aboriginal and Torres Strait Islander
peoples, women, people with a disability, neurodiverse, people from culturally and linguistically diverse
backgrounds and those who identify as LGBTIQA+.

LEVEL 5 FINANCE OFFICER ROLE

Level 5 Finance Officers will be part of a team and work with others to undertake complex financial tasks
under limited direction from senior finance staff. They will exercise discretion and sound independent
judgement in providing advice to stakeholders within their specific areas of responsibility. They will work
on financial reconciliations (for example bank reconciliations); undertaking critical review of financial
transactions to ensure the integrity of financial data; undertaking analysis of budget information; assist in
the preparation of financial reports and end of month activities; administering finance policy and
procedures; providing technical support and assistance to the ongoing development of the Service’s
financial management information system.

LEVEL 5 PROCUREMENT OFFICER ROLE

As part of a specialist team, the Level 5 procurement Officer will provide technical advice and outcomes in
areas including industry outreach, procurement and contract management. They will play a lead role in
ensuring ASIS meets all necessary statutory reporting and financial compliance obligations.
The Level 5 Procurement Officer will be part of a team and undertake tasks of an intermediate level of
complexity, under limited direction from senior staff. They will exercise discretion and sound independent
judgement in providing advice to stakeholders in relation to contracts, procurement policy and
purchasing. They are accountable for organising their workflow and making independent decisions
relating to contracts, procurement and purchasing. They will provide advice based on value for money,
relevant policy and legislation.
Key Responsibilities and Tasks
The following is an overview of key responsibilities and tasks for a L5 Procurement Officer:
1. Work under limited supervision as part of a team to provide intermediate technical advice and
outcomes for internal customers and external suppliers, in accordance with best practice and relevant
policy and guidelines.
2. As part of a team, make effective contributions to team capabilities and provide service focused
outcomes. An example would include secretariat leadership in a procurement evaluation or support
to an industry briefing.
3. Contribute to compliance including risk management and mitigation. An example would include
preparing and executing probity and conflict of interest tasks.
4. Preparing reports data for key internal and external stakeholders and assist in formal reporting as
required.
5. Be accountable for organising workflow and the completion of allocated tasks within contracts,
procurement policy and purchasing. An example would include allocating and managing allocated
tasks in the procurement workflow management system.
6. Provide sound advice and recommendations on issues relevant to your team and/or branch and
advise on written policies and procedures. This includes providing updates at daily ‘stand-ups’.
7. Build subject matter expertise capability through exposure to team members, on the job experience
and relevant training.
8. Maintain an up to date best practice knowledge of your relevant subject area, policies, procedures
and practices and ensure all action taken and advice given is aligned.
9. Build and maintain client/customer and internal/external stakeholder relationships and provide advice
on moderately complex matters.
Education, qualification and experience requirements
The following education, qualifications and/or experience will be highly regarded:
Tertiary qualifications in financial management or equivalent experience;
Demonstrated experience in providing excellent customer service;
A proven track record in teamwork;
Banking/accounts processing experience;
Bookkeeping and/or experience in financial and/or travel processing;
Experience in public or private sector financial accounting practices including financial
statements, taxation, procurement and asset management;
Excellent written, oral and interpersonal skills;
Financial Management Information Systems (FMIS) experience;
Understanding of financial management and/or Australian Government budgeting processes; and
Demonstrated success in providing administrative support.
Selection Criteria
Candidates are not required to provide a separate written response to the ILS capabilities (below), however,
candidates are encouraged to consider the capabilities in preparing their application, as each candidate will
be assessed on their ability to demonstrate behaviours aligned to the capabilities for the position.
For more information on the ILS, tips on applying for jobs in the Public Service, go to the APSC website found
at www.apsc.gov.au.
Shapes Strategic Thinking
Supports shared purpose and direction;
Thinks strategically;
Harnesses information and opportunities; and
Shows judgment, intelligence and common sense.
Achieves Results
Identifies and uses resources wisely;
Applies and builds professional expertise;
Responds positively to change; and
Takes responsibility for managing work projects to achieve results.
Support Productive Working Relationships
Nurtures internal and external relationships;
Listens to, understands and recognises the needs of others;
Values individual differences and diversity; and
Shares learning and supports other.
Displays Personal Drive and Integrigty
Demonstrates public service professionalism and probity;
Engages with risk and shows personal courage;
Commits to action;
Promotes and adopts a positive and balanced approach to work; and
Demonstrates self-awareness and a commitment to personal development.
Communicates with Influence
Communicates clearly;
Listens, understands and adapts to audience; and
Negotiates confidently.
Applicant Instructions: