Finance and Service Administrator

at  Voyageur Services Limited

JOB OVERVIEW

Reporting to the Office Manager, the Finance and Service Administrator will be responsible for supporting our Divisional Managers as outlined in the key responsibilities below. The successful candidate will have a strong knowledge of accounting and cost control principles, experience preparing and processing payroll and billings, and an understanding of union collective agreements is an asset.

SPECIFIC SKILL AND EXPERIENCE:

· Experience in a Construction or Project Management environment.
· Comprehensive knowledge of payroll, invoicing, accounts payable, and accounts receivable processes
· In-depth knowledge of Microsoft Excel, Word and Email
· Knowledge of relevant union collective agreements is an asset
· Knowledge of SITE DOCS software is an asset
· Knowledge of SAGE accounting software is a strong asset.

KNOWLEDGE AND EDUCATION REQUIREMENTS:

· OSSD Diploma and College business or accounting diploma or university degree is required
· Payroll and billing experience preferred
· Document Control is an asset
· Experience in a law or legal firm is an asset
· Accounting designation is an asset
The successful candidate will exhibit uncompromising integrity and commitment to upholding corporate values, and the Voyageur Code of Business Conduct.

· Intake of client requests, purchase orders, work orders, and job/work scheduling.
· Assist in processing accounts payable and accounts receivable transactions.
· Maintain accurate financial records and documentation.
· General office bookkeeping
· Support the preparation of monthly financial reports, inventory reports and reconciliations.
· Help with payroll processing and ensure compliance with relevant regulations.
· Assist in the budgeting process and monitor budget variances.
· Respond to inquiries from staff and vendors regarding financial transactions.
· Aid in the preparation of audits and assist external auditors as needed.
· Provide administrative support to the finance, service and/or project teams as required.
· Collaborate with Office Manager on streamlining office processes for improvement.
· Oversee inventory and order additional products and supplies when needed
· Oversee documentation control and governance records