Finance Assistant & Office Mananger
We are seeking a detail-oriented and organised Finance Assistant and Office Manager to join our team. The Finance Assistant and Office Manager will be responsible for managing financial transactions, data entry, and assisting with various accounting tasks. The ideal candidate should have experience with accounting software such as Sage, Xero, QuickBooks, and PeopleSoft.

Duties:

• Manage the day-to-day accounting operations for the company and handling all financial queries
• Processing payable invoices on Xero and our Design Management system (Estimac)
• Preparing and sending out client invoices and chasing payment where necessary
• Processing payment runs three times per week
• Accurately maintaining the Interior Business software (Estimac) and ensuring it is reconciled with all accounts
• Managing all accruals and prepayments
• Preparing monthly management accounts and cashflow for review by the Head of Finance and Operations
• Balance sheet reconciliations
• Liaising with external accountants and Head of Finance and Operations on year end accounts preparation
• Establishing and managing positive relationships with suppliers and clients
• Business credit card and expenses management and reconciliations
• General administration and office management including but not limited to: ordering supplies for office, acting as point of contact for external IT, arranging travel
• Ad hoc reporting as required by Head of Finance and Operations

Qualifications:

• Part or full qualified AAT/ACCA preferred but not essential
• Confident written and verbal communication
• Ability to work under own initiative and to deadlines
• Desire to continually improve processes and increase efficiency
• Excellent attention to detail
• Proven experience in a similar role
• Working knowledge of Xero and Excel
• A passion for organisation
• Social, team player capable of interacting with people of all levels
• Previous experience with management accounts

Job Types: Full-time, Fixed term contract
Pay: £42,000.00 per year

Benefits:

• Company events
• Company pension
• Private medical insurance

Work Location: In perso

• Manage the day-to-day accounting operations for the company and handling all financial queries
• Processing payable invoices on Xero and our Design Management system (Estimac)
• Preparing and sending out client invoices and chasing payment where necessary
• Processing payment runs three times per week
• Accurately maintaining the Interior Business software (Estimac) and ensuring it is reconciled with all accounts
• Managing all accruals and prepayments
• Preparing monthly management accounts and cashflow for review by the Head of Finance and Operations
• Balance sheet reconciliations
• Liaising with external accountants and Head of Finance and Operations on year end accounts preparation
• Establishing and managing positive relationships with suppliers and clients
• Business credit card and expenses management and reconciliations
• General administration and office management including but not limited to: ordering supplies for office, acting as point of contact for external IT, arranging travel
• Ad hoc reporting as required by Head of Finance and Operation