SUMMARY

The Finance Assistant is directly responsible for data entry and related duties in posting accounts payable and payments in a fast-paced environment for 2 companies. This includes maintaining ledgers, credit balances, resolving account irregularities, and reporting. You will assist in period end reporting, reconciling accounts collecting and all supporting documentation required for review. This position involves diplomatic interaction with preferred partners, vendors, and senior management as well as collaboration with sister entities.

EXPERIENCE / EDUCATION

• 2 years of experience in accounting.
• Excellent communication skills both verbal and written.
• Advanced competency in Microsoft Office with strong skills in excel (Pivot Table, VLOOKUP, SUMIFS, Formula Audit and Fixing Errors).
• Knowledge and practical experience in SAGE and QuickBooks accounting software.
• Knowledge and practical experience with electronic bank payments
• A sound understanding of accounting and financial reporting principles and practices.
• Meticulous attention to detail with strong organizational skills. A critical thinker.
• An analytical mind with strong conceptual and problem-solving skills.
• An ability to multi-task, work independently and as part of a team as well as under pressure, to meet deadlines.
• An ability to interpret and implement company policies and procedures.
• A team player attitude.
  White Ash Group and the companies it represents are Equal Employment Opportunity employers that values ​​the strength of diversity within the workplace. All qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, nationality, age, disability or veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply.

SUMMARY

The Finance Assistant is directly responsible for data entry and related tasks related to accounts payable and payments in a fast-paced, two-company environment. This includes maintaining general ledgers, credit balances, resolving accounting discrepancies, and preparing reports. You will also assist with closing accounting periods, reconciling accounts, and collecting any required supporting documentation for review. This position involves diplomatic interactions with key partners, suppliers, senior management, as well as collaboration with sister entities.

EXPERIENCE / TRAINING

• 2 years of experience in accounting.
• Excellent oral and written communication skills.
• Advanced proficiency in Microsoft Office, with strong Excel skills (pivot tables, VLOOKUP, SUMIF, formula auditing and error correction).
• Knowledge and practical experience with SAGE and QuickBooks accounting software.
• Knowledge and experience of electronic banking payments.
• Solid understanding of accounting and financial reporting principles and practices.
• High level of rigor and excellent organizational skills. Developed analytical skills.
• Analytical mind with strong conceptual and problem-solving skills.
• Ability to manage multiple tasks, work independently or in a team, and under pressure to meet deadlines.
• Ability to interpret and apply company policies and procedures.
• Teamwork attitude.
  White Ash Group and the companies it represents are equal opportunity employers and value diversity in their work environment. All qualified applicants, regardless of race, color, religion, sex, sexual orientation, marital status, gender identity or expression, national origin, age, disability, or veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply.
  Job Types: Full-time, Permanent
  Pay: $55,000.00-$60,000.00 per year

Benefits:

• Dental care
• Paid time off
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Application question(s):

• Do you have experience working in the Cannabis or CPG Industry? If yes, which company?
• Do you have experience working in AP/AR department in Canada?

Work Location: Hybrid remote in Toronto, ON M5V 1C

RESPONSIBILITIES

• Collaborate with the Finance Manager team to maintain A/P performance levels.
• Review invoices and expense reports from all sources for potential errors and/or discrepancies. Match to approved purchase requests.
• Manage vendor files and relationships.
• Act as the company representative for vendors in all aspects.
• Obtain approval for disbursements and necessary back up to support all payments.
• Set up electronic payments.
• Post and reconcile company payments to general ledgers.
• Investigate and resolve billing discrepancies.
• Reconcile credit cards
• Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
• Prepare and ready CRA tax remittance per payment schedule.
• Maintain an organized electronic filing system for all appropriate documents including leases, insurance and vendors for two entities and multiple clinic locations (12) nation-wide.
• Produce monthly and quarterly accounting reports and schedules.
• Prepare balance sheet reconciliations and working papers for asset accounts.
• Participate in required meetings, providing input and recommendations.
• Adhere to all procedures and policies.
• Serve as a back-up for various accounting and administrative functions.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
• Perform other duties as assigned.
• Set up Journal entries such as accruals and prepaids monthly and at the yearend, as necessary.
• Post intercompany transactions.
• Assist in audits and general ledger preparation.

RESPONSIBILITIES

• Collaborate with the Finance Manager team to maintain the performance of the Accounts Payable department.
• Review invoices and expense reports from all sources to identify any errors or discrepancies. Verify their compliance with approved purchase requisitions.
• Manage supplier files and relationships.
• Represent the company to suppliers in all aspects.
• Obtain necessary approvals for disbursements and supporting documentation for each payment.
• Implement electronic payments.
• Record and reconcile payments in general ledgers.
• Research and resolve billing discrepancies.
• Reconcile credit card statements.
• Review credit balances, refunds and adjustments, and apply necessary corrections to billing files.
• Prepare tax payments to the CRA according to the payment schedule.
• Maintain an organized electronic filing system for all relevant documents including leases, insurance and vendors for two entities and multiple clinics (12) across the country.
• Produce monthly and quarterly accounting reports and schedules.
• Prepare balance sheet reconciliations and working papers for asset accounts.
• Participate in necessary meetings, providing your recommendations and suggestions.
• Comply with all internal procedures and policies.
• Provide support for various accounting and administrative functions.
• Ensure strict confidentiality of financial records relating to the organization and its partners.
• Perform other duties as assigned.
• Prepare accounting entries such as accrued expenses and prepaid expenses monthly and at year-end, as required.
• Account for intercompany transactions.
• Participate in audits and general ledger preparation.