JOB TITLE: Finance Assistant
REPORTS TO: Finance Manager
SALARY RANGE: $28.06 - $31.87 per hour
HIRING RANGE: $28.06 per hour
competition: 2025-18
POSTING DATE: August 1, 2025
CLOSING DATE: August 15, 2025

3. EDUCATION, EXPERIENCE, & QUALIFICATIONS:

• Working towards Chartered Professional Accountant (CPA) designation or willingness to attain is considered an asset.
• Minimum 2 years’ accounting experience, preferably over 5 years or equivalent combination of education and experience, demonstrating:
  o Ability to work with a variety of personalities with tact, solid customer service skills, teamwork and interpersonal skills with an above average level of Emotional Intelligence - the ability to monitor one’s own and other people’s emotions, to discriminate between different emotions and label them appropriately, and to use that information in providing strong customer service
  o In-depth knowledge of Public Sector Accounting Guidelines and Generally Accepted Accounting Principles
  o Intermediate level communication skills, ability to compose clear and concise written documents, and to clearly verbally communicate financial and other information and answer questions.
  o Advanced mathematical skills and attention to detail with ability to accurately calculate, correct, and maintain accounting figures and financial records.
  o Intermediate to advanced computer literacy, including high level working skills of MS Word, Excel, Outlook. Experience with Yardi Enterprise or other accounting/ property management software and the ability to learn other platforms required
  o Advanced analytical skills, particularly as they apply to financial records
  o Cash handling experience is a strong asset.
  o Strong work ethic and positive team attitude.
  o Able to build and maintain lasting relationships with a variety of stakeholders including tenants, other departments, key business partners

o Excellent organizational skills.

• Training in non-violent crisis intervention, de-escalation, or similar considered an asset.

1. PURPOSE OF THE JOB:

Work towards the achievement of LMHC’s Vision and Mission statements. Comply with all company policies including safety policies, and WSIB regulations. Actively participate in communication, teamwork, staff development, and committee work as required. Maintain and promote the confidentiality of tenant information and financial data.
This is a bargaining-unit position.

2. KEY DUTIES AND RESPONSIBILITIES:

· Support and train finance staff in consultation with management
· Guide the departmental timing of workflow for month and year end purposes
· Record Last Month’s Rent Deposits and calculate interest annually, as well as prepare monthly report on Last Month’s Rent.
· Post Tenant Charges related to replacement Keys, Lock changes, and Screen replacements.
· Prepare Capital Program Report and invoice City for Capital Funding monthly, including required documentation for special funding.
· Track Insurance claims and invoice City Risk Management Department
· Maintain spreadsheet of Resident Contact Caretaker Allowance and reconcile Accounting System with Payroll information.
· Prepare journal entries needed for accounting system including Payroll, HST, and cash entries.
· Back up for Posting the Accounts payable batches mainly the Capital related invoices into the accounting system while checking information and calculations for accuracy.
· Perform accounting analysis, reconciliations, and report write-offs.
· Prepare for annual Audit, including financial statement preparation and year-end journal entries.
· Maintain the integrity of the accounting information on the corporate accounting system.
· Oversee/act as steward of petty cash for the office.
· Maintain Tangible Capital Asset Schedules
· Perform other duties as necessary or assigned.
Typical independent decision to make without the input of supervisor:
· Interpretation of HST/Tax legislation and guidelines
· Decide on and take corrective action in reviewing other staff’s work related to Accounts Payable, Tenant Charges and Transfer Balances.
· Decide on reasonability of accounting information while performing analysis
Typical independent decision to make with the input of supervisor:
· Clarification of Organization’s accounting policy
· Perform other duties as assigned by the Finance Manager.