AIMS OF POSITION:

Ø To ensure the smooth and efficient operation of the departments day-to-day activities and to provide support to the finance function.

SKILLS AND ABILITIES:

o Self-starter with a drive to improve processes
o Team player
o Enthusiastic and committed with a desire to get things done
o Good communication skills and ability to deal with people at all levels
o Excellent organisational skills
o Attention to detail

OFFICE RELATED TASKS

• Welcoming visitors to the building, organising security clearance and showing them to meetings
• General administration duties to support the running of the office
• Ordering of stationery, office supplies and lunches as and when required
• Opening, sorting and distributing mail
• Maintaining office equipment like copiers and franking machines for smooth office functionality
• Managing any DocuSign signatories
• Archiving

FINANCE RELATED TASKS

• PO management e.g. chasing POs to be approved/goods receipted.
• Procurement admin - e.g. supplier set up, change of addresses/bank details etc.
• Sales ledger and purchase ledger duties when required
• Banking allocations
• Manage customer invoicing portals
• Chasing customer debt
• Liaising with employees for credit cards
  o Assisting other members of the finance team with ad hoc tasks