WHO WE ARE

At SmartPA, we don’t just provide support – we transform it.
Our mission is simple yet bold: to redefine administrative and PA services through innovative thinking, cutting-edge technology and an unrelenting pursuit of excellence. Trusted by global leaders in industries like tech, automotive and retail, we’re the engine behind smarter, more efficient operations.
With a vibrant, client-focused culture and a team driven by creativity, no two days at SmartPA are ever the same! As we continue to grow rapidly, this is your opportunity to join us on the journey to becoming the most optimised administrative organisation in the world.
If you’re ready to challenge the status quo and create meaningful impact, we want to hear from you!

Accounts Payable

• Gaining approval for supplier and partner invoices.
• Input invoices accurately.
• Input employee expense claims.
• Reconciling credit card and bank account.
• Reconciling supplier statements and dealing with queries.
• Reviewing all processes that relate the accounts payable with a proactive view to improve processes.
• Setting up BACS run through bank account for partners suppliers.
• Carry out any ad hoc accounts payable duties.

Accounts Receivable

• Providing accurate new client billing handover.
• Managing Bonus Client Reconciliations and email handovers to partners.
• Ensuring retained clients are set up on direct debit / recurring payments.
• Follow credit control process and ensure payments are received in a timely manner.
• Produce franchise sales invoice.
• Reconcile GoCardless Account.
• On a monthly basis run all Management Fee invoices for the partnership.
• Recording corporate account PO processes.

Month End

• Reconciling direct debit accounts to GoCardless
• Posting fixed asset depreciation journals.
• Posting prepayments and accruals journals.

Other Finance Responsibilities

• Managing finance mailbox to respond to customer and supplier queries.
• Reviewing finance processes and identifying improvements and efficiencies.
• Ensuring ad-hoc expenditure (socials) in line with company budget.
• Support Head of Finance with ad-hoc tasks and projects as required.