KEY ACCOUNTABILITIES

• Place and process orders and invoices
• Check incoming stock deliveries and arrange for distribution and storage
• Arrange payment of invoices for stocks, including checking supplier statements
• Maintain records of free school meals and undertake related financial administration, such as catering returns
• Responsible for petty cash reconciliation of charge cards
• Enter income and expenditure on the finance system
• Receive and record monies from pupils and parents / carers relating for example to school visits, uniform sales and photographs etc.
• Undertake other administrative support duties, such as reception duties
• Undertake a range of financial procedures, including placing orders, invoicing, preparation of cheques, banking cash, issuing receipts and dealing with supplier issues
• Monitor monthly budgets and highlights/flags senior staff on variances
• Produce a range of financial information financial and data to support the Finance Manager
• Receive and record monies from pupils and parents / carers
• Undertake other support duties such as reception, dealing with correspondence, filing and School/parent enquiries
• Administration of School lettings
• Contribute towards the maintenance of the school’s accounting systems
• Ensure appropriate use of the school’s bank accounts
• Process orders and approve payments ensuring correct financial control is applied
• Reconcile accounts i.e. project codes, school trips etc.
• Responsible for adherence to financial regulations and audit requirements and advising on the application of these Knowledge and Experience
• Identify credits received from childcare voucher providers and post to the relevant pupil’s account.
• Organise the ordering of food for the breakfast and after school club, ensuring that allergen lists are up to date.
• Liaise with the PTA over donations and contributions.
• Arrange the servicing, MOT and taxing of the school minibus, including organising repairs

KNOWLEDGE AND EXPERIENCE

• Experience of working in a finance role, preferably within a School or Education setting
• Knowledge of a range of financial procedures, including order and invoice processing, reconciliations, financial reports and account monitoring equivalent to national qualifications level 3.
• Good level of knowledge of computer applications including Word, Excel, PowerPoint, and financial management systems or the ability to learn such specific systems.
• Excellent organisational and interpersonal skills.
• Good level of numeracy, literacy and analytical skills
• Tactful and discreet, with the ability to maintain confidentiality at all times

To provide finance administrative support to facilitate the efficient and effective use of the school’s budget.