Finance Assistant at Summit Brands

Lilongwe, , Malawi -

Full Time

Start Date

Immediate

Expiry Date

23 Dec, 25

Salary

0.0

Posted On

25 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Integrity, Organizational Skills, Self-Starter, Attention to Detail, Interpersonal Skills, Proactive, Team Player, Confidentiality, Payment Processing, Advance Management, Mobile Money Payments, Filing System Management, Financial Procedures, Cheques Management, Communication Skills

Industry

Description

The Finance Assistant is a person who has hands-on experience in accounting including experience with accounting software (Sun Systems). S/he should be aware of Tingathe Program mission and objectives and have a good understanding of BCM-CFM’s financial procedures and policies. S/he must be a person of integrity, organized, a self-starter capable of working with minimum supervision and delivering according to set deadlines Essential Duties and Responsibilities: 1. Make payment for all relevant Accounts and record payments in process in the relevant registers Check all requisitions for payment for appropriate approvals and supporting documents Prepare cheques/EFTs, ensuring the appropriate bank account is used Issue WHT certificates for all payments where tax is with held Record all payments in the appropriate register Arrange for signing of cheques/EFTs by appropriate signatories Ensure all documents are stamped ‘PAID” after payment is made Exercise vigilance in the handling of cheques/EFTs to avoid fraud/theft 2. Advances management Collect and compile rectification documents and follow up on any issues for the relevant Districts Review advance rectifications in UniFi Advance App Tracking of activities being carried out and ensure the underlying advances are cleared immediately activities are done Support with payment of allowances to participants as necessary Update the Advances Aging report as necessary in liaison with Senior Finance Officer 3.Mobile money payments Compile Mobile Money documentation requests from the designated email daily and compile for processing Communicate any issues with requests with Finance Officer for following up with Technical Teams 4. Order and keep cheques pads Keep track of cheque pad stocks and order in time to avoid stock outs Present cheque pad order form for signing by appropriate signatory and ensure it is delivered to the bank Arrange for collection of cheque pads and ensure these are kept in the safe 5. Follow up of payment for recurrent services Liaise with Administration Department to note all recurrent services such as water, internet, rent for all program sites Maintain a schedule of payments noting invoice and payment details to avoid missing payments, over-due bills or duplicating payments 6. Manage filing system Stamp all payment vouchers (both cheque and bank letter payments) with “PAID” stamp and fie them accordingly Ensure payment documents in all file sets are in sequence with no breaks. Scan all payments and save them in Shared Folder, and make sure that the backup vouchers are kept in files at all times. Help in retrieving vouchers when needed, i.e. during systems financial reviews or during audit Make sure that all vouchers are filed back once used. 7. Carry out lawful activities as requested from time to time Competencies and Work Experience Required: PAEC Diploma pursuing ACCA Skills Module (Professional Level 1) Application Instructions Minimum of one year experience with Nonprofit Organizations Strong interpersonal skills to engage staff and community members Fluent in both Chichewa and English Should be proactive in relation to identifying gaps and come up with workable solutions Ability to meet deadlines with strong attention to consistency, detail, and quality Excellent organizational skills with ability to handle sensitive information confidentially Excellent interpersonal skills, mature, disciplined, loyal, and shows initiatives Ability to work independently Team Player -Pension -Medical Insurance -Group Personal Accident cover

Responsibilities

The Finance Assistant is responsible for managing payments, advances, and mobile money transactions while ensuring compliance with financial procedures. Additionally, they will maintain filing systems and assist with various financial activities as needed.