JOB DESCRIPTION - REGISTRATIONS AND FINANCE ASSISTANT

This version 14 July 2021
For all staff in school we share a responsibility to ensure that children are safe and properly supervised at all times. Our school is committed to ‘amazing learning’- providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible. All staff are expected to adhere to The Aquila Professional Code of Conduct and commit to promoting our vision – ‘A happy community school with amazing learning at its heart where pupils are empowered to make choices, engage in meaningful learning experiences and make exceptional progress’. Our focus is providing children with amazing learning and to be the school of choice for the community we serve.
The Aquila School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

Key qualities and skills

• Ability to build and manage relationships with colleagues and customers from a range of linguistics, ethnics and cultural backgrounds
• Flexibility and willingness to undertake and learn new tasks
• Approachable, and has the ability to be assertive and constructive when required
• Positive attitudes and behaviours – seeks solutions
• Be able to act under instructions with limited supervision
• Good team player
• Demonstrate exceptional planning and time management skills with ability to multi-task
• Inherent understanding of the importance of maintaining confidentiality
• Ability to work with clear systems and processes
• Detailed oriented
• Capability to come up with solutions through creating processes and communication channels between admissions / finance and SLT or updating current ones

Core purpose:

• To manage the confirmation of students’ offers in an effective and efficient manner, verify and allocate fee payments and charges and ensure that the admissions and finance processes are followed
• To represent the link between the Admissions and Finance departments in terms of following up on payments and updating the discounts offered to the families and benefits on school system
• To provide general support to the team and our families when and where required

Key duties include:

• Ensure that the registrations system is up to date with all relevant information regarding the pupil, parents and discounts applicable
• Work as a link between admissions and finance to ensure that the families receive a smooth transition into the school in terms of paperwork
• Manage payables – reply to suppliers, process payments and enter invoices into accounting software accurately
• Handle the petty cash – preparing vouchers, making reimbursements, ensuring accounting software is updated regularly etc.
• Collect payments from families during busy periods and issues receipts
• Provide cost analysis for expenses
• Provide Adhoc support when required e.g. following up on fees payment, etc.

In addition, all staff are required to carry out any tasks required by the school or the regional office to facilitate the smooth day to day running of the school
To be line managed by the Registrar / Finance Manager
Hours of work- 8.5 hours Monday to Friday, with occasional evening and weekend work
Holidays- 30 days per calendar yea

Core purpose:

• To manage the confirmation of students’ offers in an effective and efficient manner, verify and allocate fee payments and charges and ensure that the admissions and finance processes are followed
• To represent the link between the Admissions and Finance departments in terms of following up on payments and updating the discounts offered to the families and benefits on school system
• To provide general support to the team and our families when and where require

Key duties include:

• Ensure that the registrations system is up to date with all relevant information regarding the pupil, parents and discounts applicable
• Work as a link between admissions and finance to ensure that the families receive a smooth transition into the school in terms of paperwork
• Manage payables – reply to suppliers, process payments and enter invoices into accounting software accurately
• Handle the petty cash – preparing vouchers, making reimbursements, ensuring accounting software is updated regularly etc.
• Collect payments from families during busy periods and issues receipts
• Provide cost analysis for expenses
• Provide Adhoc support when required e.g. following up on fees payment, etc