REPORTING & COMPLIANCE

• Prepare and distribute the full Monthly Management Report pack.
• Complete and present Quarterly Budget vs Actual reports to the Board.
• Assist with annual budget preparation and ad-hoc forecasting and cost analysis.
• Process quarterly VAT returns, including partial exemption calculations and journals.
• Prepare and post monthly payroll reallocation and payroll journals.
• Submit pension contributions, auto-enrolment filings, and payments to HMRC.
• Liaise with Morris Crocker accountants for annual accounts and end-of-year queries.
• Maintain compliance with CQC financial governance standards.

ESSENTIAL SKILLS AND ATTRIBUTES

A strong understanding of core financial principles is fundamental to success in this role. Applicants must demonstrate the following:

• Thorough attention to detail, ensuring high accuracy across all financial processes
• Excellent mathematical skills and strong numerical reasoning
• Ability to work independently and use initiative, particularly in time-sensitive tasks
• Strong customer service skills, with a professional and patient-facing communication style
• Flexibility, adaptability, and an open-minded approach to evolving responsibilities
• Ability to manage a fast-paced workload while maintaining quality and control
• A collaborative mindset and the ability to work well within a team
• Competence in using Microsoft Office (particularly Excel: VLOOKUP, SUMIF, COUNTIF, Pivot Tables)
• Working knowledge of industry-standard software such as Xero, Semble, Healthcode, Stripe, Corex, and Nephex

EXPERIENCE REQUIREMENTS

• Experience working in a finance, accounting, or bookkeeping environment is highly desirable
• Alternatively, applicants must hold a relevant accounting qualification such as:
• AAT (Association of Accounting Technicians)
• CAT (Certified Accounting Technician)
• Diploma in Accounting or Finance
• Previous experience in an administrative or office-based role is essential
• Experience with financial reporting, reconciliation, and ledger management is advantageous
• Knowledge of payroll processing, VAT submissions, budgeting, and forecasting is beneficial
• Familiarity with NHS finance procedures, medico-legal billing, or private healthcare environments is desirable

EDUCATION AND TRAINING REQUIREMENTS

• A minimum of a Level 2 Foundation Certificate in Accounting (AAT or ACCA accredited) is preferred
• Candidates with a diploma or degree in Accounting, Finance, or Business Studies will be strongly considered
• Equivalent on-the-job experience or training, such as progression from an Accounts Assistant or Bookkeeper role, may be accepted in place of formal education
• Training through a finance apprenticeship or work-based learning scheme will also be considered

ROLE SUMMARY

The Finance Assistant plays a key role in supporting the smooth day-to-day running of the Finance Department through administration, processing, and bookkeeping tasks. Working closely with the Finance Partner, this role provides vital administrative and organisational support, helping to coordinate departmental objectives and activities.
The postholder supports the Business Manager and Finance Partner in the effective management of the organisation’s finances—enhancing efficiency, optimising financial performance, and contributing to the achievement of long-term strategic goals.
This role contributes to continuous improvement and innovation across financial operations, supporting business targets and promoting a profitable, efficient practice. The Finance Assistant upholds high standards in equality, diversity & inclusion (ED&I), sustainability, health, education and finance (SHEF), quality, confidentiality, and collaborative working, ensuring compliance with CQC regulations while promoting learning and service excellence.

JOB RESPONSIBILITIES

This list of responsibilities is indicative rather than exhaustive and may be amended reasonably to reflect the operational requirements of the business.

CORE FINANCIAL DUTIES

• Maintain and reconcile Sales and Purchase Ledgers daily.
• Conduct daily and monthly bank reconciliations, including investigating discrepancies and performing monthly bank statement controls.
• Reconcile and monitor Stripe payouts, including payout timing differences and account balances.
• Process petty cash reconciliations and all cash and cheque banking.
• Manage payables and payment run, ensuring timely and accurate processing.
• Perform asset depreciation calculations and prepare monthly journals.
• Reconcile balance sheet and profit & loss accounts, posting necessary adjustments.
• Maintain accurate financial records in Xero, including assigning income/expenditure to the correct account codes for all entities.

A strong understanding of core financial principles is fundamental to success in this role. Applicants must demonstrate the following:

• Thorough attention to detail, ensuring high accuracy across all financial processes
• Excellent mathematical skills and strong numerical reasoning
• Ability to work independently and use initiative, particularly in time-sensitive tasks
• Strong customer service skills, with a professional and patient-facing communication style
• Flexibility, adaptability, and an open-minded approach to evolving responsibilities
• Ability to manage a fast-paced workload while maintaining quality and control
• A collaborative mindset and the ability to work well within a team
• Competence in using Microsoft Office (particularly Excel: VLOOKUP, SUMIF, COUNTIF, Pivot Tables)
• Working knowledge of industry-standard software such as Xero, Semble, Healthcode, Stripe, Corex, and Nephe