YOUR ROLE:

Reporting to the Finance Supervisor and completing the day-to day activities of a busy Finance Office. The Finance Administrator role is integral to supporting the smooth operation of the Finance department, supporting the global Pulsar Measurement Finance strategy, driving operational rigour and efficiencies.

YOUR DUTIES - THE RESPONSIBILITIES OF THE TEAM YOU OPERATE IN INCLUDE:

• Accounts Receivable Invoices & Credit Notes – Covering daily tasks for all customers and for the shipping department. Inter-company recharges as required.
• Accounts Receivable Statements – Cover monthly task sent by email and post when period end is complete.
• Experian - Use Experian to reference possible new customers. Reviewing new customer setup on Epicor. Emailing customers to confirm account open, together with terms and conditions, credit limit and bank details and to complete daily checks on Experian Customer updates.
• Assist in the preparation of self-billing commission advice for Scottish and Eastern European Agents, for the Finance Supervisor to approve.
• Credit Control - Chasing customer payments of overdue accounts, via telephone and email and generating Debtor Letters.
• Accounts Receivable Customers on Hold – Produce and issue daily reports to relevant departments for customers on hold.
• Credit Card Payments – Processing of credit card payments through Cardnet. Posting to ERP system.
• Petty Cash - Reconciliation and posting of petty cash within ERP system.
• Purchase Order Entry - Entering Purchase Order’s within ERP system from the received Requisition.
• Accounts Payable Invoices & Credit Notes - Entering through ERP system, collating and attaching relevant auditable documentation. Inter-company recharges as required.
• Prepayments – Update and reconcile schedule when required and post monthly journal.
• Provide support and training on Purchase Order processes to intercompany departments.
• New Suppliers - Setting up new Suppliers within ERP system.
• Supplier Payments – Cover for reconciling supplier statements and emailing remittance advices to suppliers.
• Bank payments – To assist and provide cover to the Finance Supervisor as and when required.
• Reconciliation of Bank statements - Entering of payments and receipts into ERP system and reconciling daily.
• Download Bank statements - Logging into banks and downloading transactions. Saving credit and debit advice into the appropriate Finance folders.
• Rate of Exchange monitoring - Update daily with information from OandA website.
• Assist with Period End processes, completing various reporting requirements for the TASI group and company reporting packs.
• Customers – Dealing with customer and supplier queries. Departments requesting sundry information.
• Assisting senior team members with information requests for internal & external audits.
• Complete other ad-hoc duties as required by the department.