Position: Finance Associate
Number of Position(s): One (1)
Position Type: Temp Full Time non-unionized, with the potential for extension (35 Hours/Week: Monday to Friday)
Language Requirement: English essential. Bilingualism (English/French) an asset.
Reports to: Finance Controller

QUALIFICATIONS:

• Community College diploma in accounting
• Minimum 5 years experience in full accounting cycle
• Experience in not-for-profit or health care organizations, an asset
• Experience in Microsoft suite and computerized accounting systems (Sage 300)

PRE-HIRING REQUIREMENTS:

• Academic Certificate(s)
• Criminal reference check
• Valid driver’s license/vehicle
• Proof that the successful candidate has received both doses of a Health Canada approved COVID 19 vaccine at least 14 days before the first day of work, subject always to Ottawa Salus’ duty to accommodate under the Ontario Human Rights Code

KNOWLEDGE:

• Comprehensive knowledge of basic accounting systems/ principles
• Knowledge of bank statement reconciliations
• Knowledge of computerized programs specifically accounting
• Knowledge of payroll principles, and tools

SKILLS:

• Ability to problem solve, make decisions and multi task
• Ability to work independently without close supervision
• Good office administration and organizational skills
• Ability to manage time and resources effectively
• Ability to provide support to the Director, Finance and Finance staff with accounting inquiries
• Proficient in Microsoft Office
• Ability to analyze current financial practices and provide recommendations to increase efficiencies where / as needed
• Public Relations skills

PURPOSE:

The Finance Associate works as part of a team, under the supervision of the Director of Finance, towards the positive achievement of the agency’s financial objectives that support the delivery and development of quality services within the agency’s framework of vision, mission, goals as articulated in the strategic plan.
Areas of primary responsibility for this position include, but are not limited to, the following:

RESPONSIBILITIES:

Donations

• Administer support for donation database, which consists of all donations, special events, etc. Process and mail tax receipts to recipients on a timely basis
• Balance donation system and general ledger expenses for the Director, Finance
• Balance miscellaneous accounts in preparation for the year end audit
• Assist with donation database, which consists of all donations. Assist with third party and special events.

Accounts Receivable

• Maintain accounts receivable database in Sage 300 (Accpac)
• Processing the monthly invoices, rental income charges, vacancies and other miscellaneous invoices
• Prepare all bank deposits as required
• Reconcile customer accounts as required or upon request for various government agencies, Public Guardians and Trustees, as well as Community Partners
• Maintain and reconcile the monthly rental summary spreadsheets of all properties and rent supplement programs. Advise the Director, Finance of any exceptional situations
• Assist the Program Manager, Housing with rental issues, collection matters and the income verification process
• Maintain all bank accounts including the collection, deposits and payments for the groceries for two locations

Month End Reconciliation

• Verify and allocate expenses by percentages to various locations and costing centers
• Prepare and post extensive month end journal entries which include confirmation of all utility invoices, monthly mortgages, and various other transactions
• Prepare and balance bank reconciliation including those of the shared living locations
• Maintain Investment reports
• Reconcile petty cash boxes in all locations
• Balance miscellaneous expense accounts in preparation for the year-end audit.
• Copy Financial statement packages for monthly Finance and Investment Committee and Management team

Quarterly & Yearly Reports

• Prepare and submit the yearly MPAC reports which identify the revenue, expenses and capital expenditures
• Prepare for submission the Annual Occupancy Reporting for Athlone and Clementine

Office and Administration

• Attend meetings with the Director, Finance, the administrative team, and other meetings as scheduled
• Communicate key information between administrative staff and other staff and levels of management
• Back up for the other Finance Associates
• Assist Director, Finance with any additional duties as necessary