Finance Coordinator - Billing at Clayton Utz

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

24 Jan, 26

Salary

0.0

Posted On

26 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

E-Billing, Billing Coordination, Analytical Skills, Attention to Detail, Communication Skills, Microsoft Excel, Practice Management System, High Volume Transactions

Industry

Law Practice

Description

About Clayton Utz Clayton Utz is one of Australia’s oldest and largest independent commercial law firms, with a proud history and a forward-thinking approach. With offices in six cities and over 1800 employees, we’re committed to excellence, innovation, and making a difference. The Role We are seeking an experienced and proactive Billing Coordinator to join our finance team in Sydney on a permanent, full-time basis. As a key member of our national Billing team, you will be responsible for the coordination and processing of e-billing and other complex billing requests. Key Responsibilities Uploading and managing invoices via e-billing databases, including resolving e-billing upload delays and rejections Administering e-billing timekeeper rate approvals and purchase orders Managing and uploading e-billing client matter budgets and monthly accruals Attend to new e-billing vendor set up Maintain, track and report on e-billing uploads and issues Attending to billing requests such as bill cancellations, write offs and time edits Assisting Partners and Practice Administrators with day to day billing queries and complex billing requests Managing and maintaining client billing guideline requirement information Assemble and send invoices for centralised client dispatching Complying with billing procedures and processes Process internal fee credit allocations Support Billing Team Leader with ad-hoc projects as required Skills & Experience At least 4 years' experience in: A professional services environment (law firm experience will be highly advantageous) Handling high volume transactions with great accuracy and diligence A Practice Management System, ideally Aderant Expert (advantageous) E-billing portals and LEDES import files (advantageous) Strong analytical skills Excellent attention to detail The ability to work through high work volumes (e.g during month-end) whilst maintaining a high-level of accuracy and efficiency Strong communication skills A willingness to take on new tasks with flexibility and positivity Intermediate MS Excel (desirable) and competent with other Microsoft Office programs Why Join Clayton Utz? At Clayton Utz, we’re more than just a law firm – we’re a community that values our people and their contributions. When you join us, you’ll enjoy: Access to professional development programs and career growth opportunities. A focus on health and wellbeing, with initiatives to support your physical and mental health. A collaborative and inclusive culture that celebrates diversity and fosters belonging. Up to 26 weeks’ paid parental leave, with flexibility over two years, plus paid superannuation. The option to purchase up to 4 weeks of additional leave annually. How to Apply? We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role. Consultant Contact Details Nicole St John, (02) 9353 4928 Accessibility and Inclusion We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to recruitmentsupport@claytonutz.com. For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here. Agency submissions Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee. As Australia’s leading independent law firm, our culture has been built by innovative thinkers. They are the driving force behind our firm and if you choose to be part of the team your expectations will be challenged every step of the way. As part of this innovative team you will be working across major national, government, and global clients. All the while collaborating with some of the sharpest legal minds in the industry. Clayton Utz has also been a powerful force in Australian pro bono practice, striving to deliver justice for those who need it and not just those who can afford it. In your time here you’ll be constantly surprised by the projects you get to work on and what you can accomplish. We’re looking for individuals who will thrive under our spirit of independence. Built around independent thinkers we believe surrounding ourselves with dynamic, ambitious and collaborative individuals is key to creating an environment of success. In return we're committed to fostering a career path that's unique to each individual. Imagine what you could achieve at a top law firm that actually values independent thinking. Are you up for the challenge? We are committed to an inclusive culture in which all of our people are recognised for their unique contributions and are encouraged and supported to achieve their full potential. Learn more Pro bono is a fundamental part of Clayton Utz. Learn more The traditional legal career path is evolving. By consulting with us you can expand your experience, develop your skill set and work on a variety of assignments with top-tier organisations in a range of sectors. Learn more

Responsibilities

The Finance Coordinator - Billing will coordinate and process e-billing and complex billing requests. Key tasks include managing invoices, administering rate approvals, and assisting with billing queries.