Position: Finance Coordinator
Located: 195 Lambs Ln, Charlottesville, VA 22901
Reports to: Chief Financial Officer
Position Status: Full-Time, Non-Exempt
Compensation Type: Hourly
Salary Range: $22.50 – $25/hour

SUMMARY:

The Finance Coordinator is primarily responsible for the organization’s daily finance activities directly related to accounts payable or expense-related transactions, ensuring that they are accurate and comply with BGCCVA’s accounting policies and regulatory requirements. Responsibilities include completing and reviewing transactions, preparing regular financial reports, reconciling financial records, and providing support to the finance department. The Finance Coordinator reports to the Chief Financial Officer.

KNOWLEDGE, SKILLS, & ABILITIES:

• 1-3 years accounts payable and general accounting experience
• Knowledge of general bookkeeping procedures and general accounting principals
• Strong oral and written communication skills
• Ability to maintain client, staff, and agency confidentiality
• Proficiency in Excel, experience with Microsoft, Word, Google, general internet use, and capacity to learn required external databases
• Ability to problem solve and provide appropriate solutions
• Ability to work with a variety of systems, agencies, data, and individuals
• Ability to maintain records and prepare verbal and written reports
• Ability to establish and maintain effective working relationships with administrators, employees, clients, and vendors
• Ability to work independently and as part of a highly collaborative team, to take initiative, manage multiple tasks and projects, and meet deadlines

EDUCATION AND CERTIFICATIONS:

• Must be 18 years or older
• High School diploma or equivalent required
• Associate’s degree preferred

PHYSICAL REQUIREMENTS AND WORK CONDITIONS:

• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading
• Ability to be effective in an environment with varying levels of noise throughout the day
• Ability to remain in a stationary position for up to 75% of the work day
• Ability to operate a computer and other office equipment such as copier, printer, filing cabinets, etc.
• Ability to engage in substantial repetitive motion from typing or writing, etc.
  Boys & Girls Clubs of Central Virginia is an Equal Opportunity Employer. We provide employment and advancement opportunities to applicants of all backgrounds and do not discriminate based on race, color, religion, sex (including pregnancy), national or ethnic origin, age, disability, sexual orientation, gender identity, veteran status, or any other characteristic protected by applicable federal, state, or local law.

• Maintain day-to-day finance and accounting activities and ensure accuracy; transactions include general ledger, accounts payable, grant funds, payroll, and month end close.
• Prepare, review, and distribute Accounts Payable (A/P) age analysis report quarterly to designated staff and board members.
• Ensure reconciliation of the A/P Ledger, including credit and debit cards, is completed regularly and in line with BGCCVA reconciliation procedures.
• Support the annual external audit process by preparing and reviewing audit requests as necessary.
• Support the annual budget process by preparing reports and providing expenditure forecasts.
• Manage electronic payments and electronic and manual filing processes.
• Monitor, manage, and pay Club credit cards through importing, approvals, and exporting of charges on a weekly and monthly basis.
• Participate in the Audit, Finance, Facilities, and Investment Committees, which may include presenting information, taking meeting minutes, scheduling meetings, and emailing meeting materials.
• Train and communicate the organizational A/P process, including Nexonia and Pex, to staff.
• Establish and maintain relationships with staff, vendors, committee members, board members, and external partners.
• Assist with regular financial report preparation including month-end, year-end closing, and grant reports.
• Create and prepare annual 1099s.
• Review payroll file for accuracy, import journal entry for payroll, and maintain detailed reconciliations of payroll transactions.
• Collaborate with the finance team to develop strategies to assess, manage, and improve the organization’s A/P process and related financial transactions.
• Create and support opportunities, systems, and expectations that promote a human-centered organizational culture.