Finance Coordinator at Clean Energy Buyers Association

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Mar, 26

Salary

70000.0

Posted On

01 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Finance, Economics, US GAAP, Microsoft Excel, Organizational Skills, Attention to Detail, Budgeting, Forecasting, Accounts Receivable, Accounts Payable, Audit Preparation, Tax Preparation, Financial Policies, Documentation, Vendor Management

Industry

Services for Renewable Energy

Description

Position Title: Finance Coordinator Supervisor: Deputy Director of Finance & Operations Department: Finance Department FLSA: Exempt Location: Washington, DC Salary range: $65,000 - $70,000 _____________________________________________________________________________________ Position Overview The [https://cebuyers.org/]Clean Energy Buyers Association [https://cebuyers.org/] is a business association with a mission to activate a community of energy customers and partners to advance low-cost, reliable, carbon emissions-free global energy systems. Our Guiding Values and Tenets We are grounded in respect for people and the planet, integrity in how we conduct ourselves, service to our mission, stakeholders, and colleagues, and excellence in all of our programs and work. At CEBA, we strive to foster a culture that is mission-driven and strategy-grounded, built on a spirit of partnership both within and beyond our organization, and energized by innovation and entrepreneurship through healthy, respectful dialogue. The Finance Coordinator provides critical day-to-day support across accounts receivable, accounts payable, monthly close, budgeting, and annual audit/tax preparation. Reporting to the Deputy Director of Finance & Operations, this role ensures timely and accurate financial processing, supports compliance with policies and contracts, and partners closely with members of the finance team to maintain strong finance and administration operations. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced, mission-driven environment. The position offers a hybrid work arrangement, with team collaboration days on Mondays and Wednesdays and one additional in-office day each week, determined by team priorities. Core Responsibilities: Accounts Receivable (Daily) * Support completion of new vendor forms (with final review/signature by Manager). * Enter invoices into Coupa/Ariba or other customer billing systems. * Assist with vendor collections, including participating in collections calls with the Membership team. Accounts Payable (Daily) * Enter invoices into Sage Intacct with correct coding as provided by the Manager. * Ensure invoices are routed and approved by Department Heads before payment. * Track invoice spend against contracts to ensure alignment. * Maintain organized filing and documentation of all active contracts. Month-End Close (Monthly) * Prepare asset and liability account reconciliations for Manager review. * Prepare revenue account reconciliations for Manager review. * Update salary allocation entries based on the approved forecast. * Record monthly overhead allocations and revenue release journal entries for grants (reviewed by Manager). * Assist with recording and classifying credit card expenses in the accounting system. Budgeting & Forecasting (Monthly) * Support the Manager in updating monthly forecasts to reflect new information and ensure grant spending remains on track. * Review grant agreements to confirm that budget forecasts remain aligned with approved grant budgets. Annual Responsibilities * Assist in preparing schedules, pulling supporting documentation, and responding to auditor requests during the annual audit process. * Support the preparation of schedules and documentation required for the annual tax return. * Partner with the Manager on periodic review and updates of financial policies and procedures. * Assist in compiling the annual list of 1099 vendors and preparing relevant year-end documentation. Other Duties Provide additional administrative, analytical, or financial support as needed to ensure smooth and efficient Finance operations. Required Qualifications: * Bachelor’s degree in Accounting, Finance, Economics, or related field, or equivalent experience. * Basic understanding of US GAAP * Proficiency in Microsoft Excel Preferred Qualifications: * Understanding of non-profit financial practices * Excellent organizational skills and attention to detail * Ability to manage multiple priorities and meet deadlines * A curious mindset and a drive to learn and innovate Our Salary and Benefits: CEBA offers a competitive benefits package that includes medical, dental, vision coverage, employer-paid life insurance, employer-paid short- & long-term disability coverage, monthly cell phone reimbursement, flexible spending and savings account options, a comprehensive Employee Assistance program, 12 weeks paid parental leave, and a generous 401 (K) match. In addition to 11 federal paid holidays, paid organizational time off between Christmas and New Year's, and Sick & Safe leave, CEBA offers unlimited PTO for all employees. All CEBA employees are eligible to participate in the annual bonus incentive plan based on organizational and individual performance. Compensation: The base salary for the Finance Associate ranges from $65,000 to $70,000, depending on experience and qualifications. All CEBA employees are eligible to participate in the annual bonus incentive plan, which is based on both organizational and individual performance. The HR Specialist may also receive a discretionary bonus of up to 5%, contingent on individual and company performance. CEBA provides a competitive benefits package that includes medical, dental, and vision insurance, employer-paid life and disability coverage (both short- and long-term), monthly cell phone stipends, flexible spending and savings accounts, a comprehensive Employee Assistance Program, 12 weeks of paid parental leave, and an attractive 401(k) match. Along with 11 federal holidays, paid time off during the period between Christmas and New Year's, and Sick & Safe leave, employees also enjoy unlimited PTO. At CEBA You Belong: CEBA knows that inclusiveness not only makes our organization stronger but also is foundational to our mission success because innovative solutions come from great minds who do not think alike. Our commitment to inclusiveness is embodied in company policy and the way we do business at CEBA and is an important principle of sound business management. All CEBA staff shall be committed to accepting and encouraging different perspectives. Creative solutions to tough problems are fostered by respectful challenges to one another’s thoughts and assumptions. CEBA provides equal employment opportunities to all qualified individuals without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, gender expression, results of genetic testing, caregiver status, and past, present or prospective service in the military in addition to any other protected categories required by state, federal or local regulations. Equal employment opportunities apply to all terms and conditions of employment, including hiring, placement, discipline, promotion, termination, layoff, recall, transfer, leave of absence, compensation, benefits, and training. All of your information will be kept confidential according to EEO guidelines.

Responsibilities

The Finance Coordinator provides critical support across accounts receivable, accounts payable, monthly close, budgeting, and annual audit/tax preparation. This role ensures timely and accurate financial processing and supports compliance with policies and contracts.