JOB SUMMARY

We are seeking a detail-oriented and proactive Finance Co-ordinator to oversee the day-to-day financial operations of our organization. This role is responsible for maintaining accurate financial records, preparing management accounts, and ensuring compliance with HMRC requirements. The Finance Co-ordinator will play a key role in cash flow management, reporting, and supporting wider business operations through effective financial tracking.

SKILLS & QUALIFICATIONS:

• Proficiency with Sage accounting software (or similar financial systems)
• Strong Microsoft Excel skills (formulas, pivot tables, data management)
• Excellent attention to detail and accuracy in financial reporting
• Strong organizational and time-management abilities
• Knowledge of HMRC requirements and processes (VAT, payroll, reporting)
• Ability to communicate effectively across teams and with external stakeholders
• Previous experience in a finance or accounting role preferred

KEY DUTIES

• Update and reconcile Sage with bank transactions
• Perform monthly bank reconciliations to ensure accuracy of accounts
• Process purchase invoices and manage supplier payments
• Raise, send, and chase sales invoices to ensure timely collection
• Set up and monitor direct debit collections
• Prepare monthly management accounts, including apprenticeship funding reports
• Submit wage hours for payroll and assist with payroll queries
• Manage all HMRC-related responsibilities, including reporting and compliance
• Maintain and update financial spreadsheets (e.g., sick day tracker, in-house P&L reports, payment plan schedules)
• Manage client payment plans and process direct debits
• Support business leaders with ad-hoc financial analysis and reporting
• Ensure compliance with internal processes and financial deadlines

OTHER RESPONSIBILITIES AS REQUIRED, INCLUDING:

• Maintain Compass Information Sharepoint Site
• Document control in accordance with ISO9001
• Ensure Insurances are up to date
• New starter inductions; maintain holiday and sickness absence information
• Contractor SLAs (using adobe sign)
• Office security (key management)
• Coordinator office contractors (cleaners, waste, phones; caterers; heating; water; facilities maintenance etc)
• Coordinate internal office events (eg Team Brief; Workiversaries; Annual Conference)
• Maintain online information
• Office purchasing (eg branded workwear; badges; branded stationary; supplies)