Oak View Group:
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.
Overview:
The Finance Coordinator will provide administrative (25%) and accounting (75%) support in all aspects of the Finance Department and business transactions. Main accounting tasks consist of – but are not limited to - payroll, accounts payable, accounts receivable, collections, daily reporting and office administration. They will work some scheduled evenings and weekends assisting in the preparation and execution of all events by assisting with the management of the event financial requirements, artist payments, and merchandise settlements. They work directly with all building departments and corporate clients and must provide a high level of customer service, keeping immaculate records and an organized filing system. They will work with minimal supervision, using resources and time management skills to reach deadlines and complete tasks with a high level of accuracy.
This role pays an hourly rate of $23.00-$27.00 CAD

Responsibilities:

• Perform the day-to-day processing of financial transactions to ensure that finances are maintained in an effective and accurate manner
• Verify that transactions comply with financial policies and procedures
• Maintain accurate records of accounts receivable and payable
• Compile vendor lists and handle distribution of yearly correspondence
• Process and prepare accounts payable invoices
• Prepare monthly cheque run, bank efts and manual cheques as required
• Prepare accounts receivable invoices
• Prepare and email monthly accounts receivable statements
• Reconcile box office accounting and sales reports
• Record and maintain contract agreements
• Receive payments; preparing deposits and posting cash receipts
• Review timecards and clocked time to process scheduled payroll
• Provide time clock/ADP/payroll training to supervisors
• Submit and receive payroll and prepare required payroll reports
• Maintain employee records
• Follow strict confidentiality protocol
• HR functions including submitting employee benefits forms and reconciling benefits payments
• Updating Employee records such as vacation/sick forms
• Assist as required during scheduled or other audits
• Assist IT with network – computer issues, updates, and scheduling
• Administrative duties for Assistant/General Manager such as typing, record-keeping, researching, scheduling, expense reporting, filing
• Oversee receiving/shipping of office mail and courier
• Ensure the office is equipped with adequate equipment/stationary supplies
• Attend and participate in meetings
• Attend and participate in fundraising, marketing initiatives, corporate events as required
• Perform related professional accounting work in support of accounting functions
• Prepare a variety of financial reports and analyses
• Operate a ten key calculator by touch at a speed necessary for successful job performance
• Operate a computer to perform accounting functions
• Perform related duties and responsibilities as required
• Manage merchandise sales: schedule and supervise sellers, setup, inventory counts, settlements
• Prepare artist and day of show payments
• Management of cash machines: stock machines, troubleshooting, contact with Jade Cash if required
• Perform other duties as assigne