Finance Coordinator at Kiwanis International, Inc.

Indianapolis, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jan, 26

Salary

0.0

Posted On

23 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Outlook, Organizational Skills, Time Management, Communication Skills, Interpersonal Skills, Confidentiality, Math Skills, Analytical Skills, Independent Work, Prioritization, Banking Software, Expense Reporting, Customer Service, Financial Operations, Multilingual Skills

Industry

Non-profit Organizations

Description

Description This position requires working in the Indianapolis office at least three days per week, with the potential for additional in-office days as needed. The Finance Coordinator supports the Finance Department by performing a variety of accounting and administrative tasks related to accounts receivable, cash receipts, credit card processing, collections, and customer service. This role serves Kiwanis International and its affiliated organizations, including Circle K International, Key Club International, Builders Club, Aktion Club, and K-Kids. The Finance Coordinator also provides administrative support to the Finance Department Leadership Team (FDLT) and other team members as needed. ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Process receivable payments, generate invoices/statements, and make bank deposits. Communicate with clubs via phone and email regarding financial matters. Print and review bank reports and reconcile fiscal agent reports. Process payments for new clubs and members, including foreign currency transactions. Handle daily credit card processing and reconciliation. Manage club refunds, adjustments, and membership data entry. Assist with banking relationships, including documentation for account changes and transfers. Serve as backup administrator for the corporate card program. Support Accounts Payable functions and assist with dues billing processes. Prepare documents for board and finance-related meetings. Coordinate Foreign Bank Account Reports (FBAR) with external auditors. Coordinate district dues payments and communicate collections to districts. Provide guidance on IRS group exemption status and annual tax filings. Provide guidance and complying financial and tax information for districts in good standing reporting. Assist with annual audit preparation and organizational tax filings. Maintain financial records (paper and electronic) and ensure confidentiality. Provide customer service to clubs and members regarding financial transactions. Oversee corporate card management, including renewals and cancellations. Complete correspondence and questionnaires assigned. Perform other duties as assigned, trained for, and qualified to do. Requirements Educational requirements: High school diploma required. Associate degree in accounting or business preferred. College-level business or accounting coursework is a plus. Experiential requirements: Minimum of 4–6 years of office experience with administrative responsibilities. Experience in customer service and financial operations preferred. Skills and Abilities Proficiency in Microsoft Office Suite and Outlook. Strong organizational and time management skills. Excellent communication and interpersonal skills. Ability to maintain confidentiality and handle sensitive financial information. Strong math and analytical skills. Ability to work independently and prioritize tasks. Familiarity with banking and expense/travel reporting software. Multilingual skills and service club experience are a plus. Working Conditions and Physical requirements Primarily sedentary work; must be able to sit and use a computer for extended periods. Occasional lifting and packing of materials. Flexible schedule required, including occasional overtime and weekend work. Work is performed in a standard office environment with moderate noise levels.

Responsibilities

The Finance Coordinator supports the Finance Department by performing various accounting and administrative tasks related to accounts receivable, cash receipts, and customer service. This role also provides administrative support to the Finance Department Leadership Team and assists with financial operations for Kiwanis International and its affiliated organizations.