SUMMARY:

Directs the organization’s financial planning and accounting practices.
Assists the Chief Executive Officer of The Agricultural and Labor Program, Inc. in initiating necessary programs required to meet all approved fiscal functions as they relate to the administrative training and support to be provided to the Board of Directors, Regional Advisory Councils, Committees, and employees to facilitate prompt and efficient implementation of fiscal programs and projects.
Develops, recommends, directs and maintains fiscal procedures, policies, records and reports as required by the business activities of The Agricultural and Labor Program, Inc., a non-profit Corporation operating in the State of Florida.
Works with the Chief Executive Officer, Senior Managers and Program Management staff to ensure prompt and efficient implementation of all approved programs and projects.
Coordinates central accounting department and fiscal performance at the program center operation levels.

Include the following.

• Establishes and maintains financial records at central accounting for the corporate headquarters.
• Develops and maintains accounting systems for the corporate administration or for the agency.
• With the approval of the Board of Directors of The Agricultural and Labor Program, Inc., sets up a bank account in which to record all cash disbursements and cash receipts involving The Agricultural and Labor Program, Inc. activities
• Sets up necessary personnel and pay records in order to process payroll of The Agricultural and Labor Program, Inc. employees
• Develops procedure for purchase of supplies and materials including approval of such purchases.
• Develops chart of accounts on expenditures and income for each region including corporate headquarters.
• Where necessary, sets up petty cash fund for cash purchases with instructions on use.
• Sets up accounting department to handle payroll, purchasing, accounts receivable, accounts payable, credit union, insurance, employee benefits, financial statements and reports.
• Keeps records on all insurance policies on property, liability, and bonds.
• Establishes internal control procedures for cash and all other owned or leased assets of the corporation. (For instance, all cash receipts must be deposited and all payments must be made by check except-authorized petty cash expenditures.)
• Must have timely access to a copy of all agreements signed on behalf of the corporation and/or programs.
• Prepares financial statements and operating reports for the Chief Executive Officer, Board of Directors, state and federal governmental agencies involved.
• Prepares monthly financial statements of revenue and expenditures as compared with operating budgets for use by CEO and the Board of Directors as appropriate
• Prepares other operating reports as requested by the Chief Executive Officer to conduct the activities of the corporation.
• Prepares all financial reports which are to be used by the Treasurer to report at periodic meetings of the corporate Board of Directors.
• Prepares all payroll tax reports and other reports on employees of the corporation.
• Maintains employee payroll records.
• Maintains employee earnings and taxes paid records.
• Maintains records of miscellaneous earnings paid.
• Prepares annually the employee withholding statement (Form W-2) and where applicable, miscellaneous earning statements (Form 1099) and submit copies and report Form W-3 to the Internal Revenue Service
• Prepares all other special reports as required.
• Provides training and information update in accounting and record keeping functions for those individuals who are involved in the financial aspect of the corporation. Internal control procedures applicable to cash and other assets will be stressed.
• Provides an on-the-job training period for new employees.
• Advises the Treasurer, Board of Directors, Chief Executive Officer and others involved in the management of corporate funds. Present and interpret the financial statements and other accounting functions necessary to conduct the activities of the corporation.
• Reviews accounting system periodically for possible update. Reviews accounting records, all financial and economic data, correlate, present and interpret data when and where applicable .
• Distributes updated information necessary to keep personnel abreast of all new changes in accounting techniques and procedures.
• Attends seminars, workshops and training sessions to keep up to-date on all accounting procedures and policies.
• Maintains a property record file for the corporation and programs. Also maintain supplies and aterials records where necessary.
• Keeps detailed records of all assets