Finance - Information Systems Assistant – Grade V at Beaumont Hospital

Dublin, Leinster, Ireland -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

62485.0

Posted On

19 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Integra Software, Accounts Payable, User Support, Password Management, User Security, Incident Management, IT Liaison, System Upgrades, SOP Creation, Accreditation Processes, Microsoft Excel, Spreadsheet Manipulation, Procurement Life Cycle, Payment Life Cycle, Accounting Processes

Industry

Hospitals and Health Care

Description

Overview Post Title: Finance - Information Systems Assistant – Grade V Post Status: Permanent Contract Department Finance Department Location: Beaumont Hospital, Dublin 9 Reports to: Integra Systems Manager Salary: Appointment will be made on Grade V salary at a point in line with Government pay policy. €52,235 to €62,485 LSI Hours of work: Full Time - 35 hours per week Closing Date: 12 noon on 25/3/2026 Please note the hospital reserves the right to close the competition early should a substantial number of applications be received. Job Purpose: There is a distinct amount of cross-cover within the finance accounts department and the information systems assistant role due to shared information and resources. The assistant is required to have transferrable skills to provide information and support to the accounts payable department and using knowledge gained from both areas to achieve a greater understanding and background to the accounting process within the hospital and of the Integra system. This will enhance support and experience of the individual in the ability to fulfil their role. Responsibilities Responsibilities Providing support and assistance to the Finance Systems Manager. This would involve assisting the System Manger with providing support to all users of the Integra financial software across Beaumont Hospital and St. Joseph’s Hospital. This involves answering queries by email or in person, offering guidance, changing passwords, applying user security. Setting up of new users, determining what level of access is required, training new users when required. Providing support to management accounts and the finance team. Opening incidents on the Capita portal the software supplier / following up on these incidents / assisting and following these issues through to resolution. Liaising with staff within the IT department on certain projects. Assistance with financial information system upgrades and other ongoing and new projects in conjunction with IT. Liaising with supplies/purchasing/pharmacy, catering etc. and other relevant departments as required. Covering for other staff within the section as required. Because of the high volume of suppliers there is always a shortage of manpower within accounts when someone is on leave. The team are required to pull together when someone is absent to ensure suppliers still get paid and support is provided by the information systems assistant to ensure that any problems that do arise are resolved. Involvement in Teams meetings and meetings on-site routinely with the external vendor and other relevant parties. Creating SOPs and assistance with accreditation processes as required. Any other duties that may be assigned by the Accounts Manager and Integra Systems Manager from time to time as required by the department. Qualifications Mandatory: Professional Qualifications, Experience, etc.(a) Eligible applicants will be those who on the closing date for the competition: (i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutoryhealth agencies, or a body which provides services on behalf of the HSE under Section38 of the Health Act 2004. Or (ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjectsin the Department of Education Leaving Certificate Examination, includingMathematics and English or Irish1. Candidates should have obtained at least Grade Con higher level papers in three subjects in that examination. Or (iii) Have completed a relevant examination at a comparable standard in any equivalentexamination in another jurisdiction Or (iv) Hold a comparable and relevant third level qualification of at least level 6 on theNational Qualifications Framework maintained by Qualifications and Quality Ireland,(QQI). Note1 Candidates must achieve a pass in Ordinary or Higher level papers. A pass in afoundation level paper is not acceptable.Candidates must have achieved these grades on the Leaving Certificate Establishedprogramme or the Leaving Certificate Vocational programme.The Leaving Certification Applied Programme does not fulfil the eligibility criteria. And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office. AgeAge restriction shall only apply to a candidate where s/he is not classified as a new entrant (within the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004). A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs. HealthCandidates for and any person holding the office must be fully competent and capable ofundertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. CharacterCandidates for and any person holding the office must be of good character. Desirable Technical Requirements • Working knowledge of the Integra software program is desirable. • Strong knowledge of the procurement though to payment life cycle. • Knowledge of accounting structures and processes. • Experienced in working with Microsoft excel and manipulation of spreadsheets. • 3+ years working with information systems. Key Competencies: • Strong leadership and interpersonal skills • Excellent organisational and problem-solving abilities • High attention to detail and accuracy • Ability to meet deadlines and manage competing priorities • Strong communication and stakeholder engagement skills • Proficiency in Microsoft Excel and financial reporting Informal Enquiries to Ms. Laura Smith - Systems Manager Email: laurasmith@beaumont.ie

Responsibilities

The assistant will provide support to the Finance Systems Manager, assisting with user support for the Integra financial software across two hospitals, including query resolution, security management, and new user training. Responsibilities also include supporting management accounts, managing software supplier incidents, liaising with IT, and covering for absent finance staff to ensure timely supplier payments.