DESCRIPTION

FLSA Status: Exempt

• First review of application will be April 24, 2025

JOB SUMMARY

To plan, organize, direct and review the activities and operations of the Finance Department including accounting and payroll to coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex administrative support to the General Manager/CEO and Assistant General Manager/COO.

Supervision Received and Exercised

• Receives administrative direction from the General Manager.
• Exercises direct supervision over assigned supervisory, professional, and administrative support staff.

KNOWLEDGE OF:

• Principles and practices of financial management and governmental accounting standards.
• Principles and practices of information technology related to financial reporting and recordkeeping.
• Principles and practices of leadership, motivation, team building and conflict resolution.
• Pertinent local, State and Federal laws, rules and regulations.
• Organizational and management practices as applied to the analysis and evaluation of programs.
• Principles and practices of organization, administration and personnel management.
• Principles and practices of budget preparation and administration.

EXPERIENCE AND TRAINING

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

EXPERIENCE

Ten years of increasingly responsible experience in financial management, including five years of administrative and management responsibility; public sector experience is highly desirable.

PHYSICAL REQUIREMENTS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag, and push files, paper, and documents weighing up to 25 pounds also is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Duties may include, but are not limited to, the following:

• Ensures that effective internal controls are in place and ensures compliance with Government Accounting Standard Board (GASB), Generally Accepted Accounting Practices (GAAP) and applicable federal, state, and local regulatory laws and rules for financial reporting.
• Develop, plan and implement department goals and objectives; recommend and administer policies and procedures.
• Coordinate department activities with those of other departments and outside agencies and organizations; provide staff assistance to the Board of Directors, General Manager/CEO, and Assistant General Manager/COO; prepare and present staff reports and other necessary correspondence.
• Direct, oversee and participate in the development of the department’s work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.
• Coordinate, supervise and oversee preparation of the District-wide annual budget; administrate and monitor the District-wide annual budget as adopted by the Board; direct the forecast of additional funds needed for staffing, equipment, materials, supplies, and services; monitor and approve expenditures; implement mid-year adjustments for the department.
• Provides short- and long-term financial planning and debt management for the District, including coordination of debt issuance activities and establishing general obligation tax rates each year to ensure adequate revenue to meet debt obligations.
• Select, train, motivate and evaluate personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures; maintain discipline and high standards necessary for the efficient and professional operation of the department.
• Prepare and approve adjusting journal entries; close year end accounts and oversee preparation for audits; ensure outside auditors are provided with test documents, sub-ledgers and reconciliations.
• Develops and implements purchasing policies, best practices and tools to ensure strong fiscal management, project coordination and workflows.
• Confirms expenditures are properly authorized and within approved budget.
• Evaluates and adjusts the agency overhead cost allocation structure to ensure recovery of support costs.
• Work with outside consultants investigating alternatives and recommending investment strategies for District funds.
• Prepare and/or oversee required periodic financial statements and budget reports; review general ledger postings from accounts payable and accounts receivable; establish and maintain internal controls.
• Review and manage various contracts and agreements; prepare requests for information/proposals; prepare various cost analyses; assist in rate studies; and prepare special revenue/expense reports.
• Works with rating agencies, advisors and outside bond counsel in the issuance of bonds, certificates of participation or other external financing; prepares financial data and reviews all bond documents and information prepared for the public, rating agencies and bond covenants; tracks compliance with debt service coverage ratios; monitors the interest rate market to remain alert for refunding opportunities; complies with all debt reporting requirements.
• Represent the department to outside groups and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Serves as Treasurer and Auditor/Controller for the Joint Powers Authorities as assigned and performs all duties required of that position including, but not limited to: financial forecasting and budgeting, financial modeling, financing (i.e. issuing debt, securing loans, applying for and administering grants, incentives, and state and federal funding), cash flow management, auditing, rate setting and financial reporting to the JPA Board, project partners and other interested parties.
• Research and prepare technical and administrative reports and studies; prepare written correspondence as necessary.
• Build and maintain positive working relationships with co-workers, other District employees and the public using principles of good customer service.
• Perform related duties as assigned.