Childcare HR are currently supporting St Andrew’s Pre-School to find an organised and proactive Finance Manager to take responsibility for the financial and some HR administration across their settings. This is a vital role in supporting the continued success of the “Outstanding” rated pre-school, ensuring compliance, smooth administration, and staff support while contributing to the overall running of the organisation.

WHO WE’RE LOOKING FOR:

We’re looking for someone highly organised, efficient, and confident with numbers and systems. The ideal candidate will have:

• A background in finance, payroll, or bookkeeping (AAT or similar desirable but not essential)
• Experience using HR or payroll systems
• A working knowledge of employment and data protection legislation
• Excellent attention to detail and the ability to manage deadlines independently
• A proactive, can-do attitude with the ability to juggle tasks and support a busy pre-school environment
• An understanding of or interest in working in a charitable early years setting.

ABOUT THE ROLE:

You will be responsible for leading all finance and HR-related functions, ensuring that the setting operates efficiently, responsibly, and in line with statutory requirements. You will report to the Pre-School Manager and liaise with the Committee to ensure smooth financial governance and people processes. From processing termly invoices to preparing management reports and managing payroll and pensions, your role is key to the day-to-day and strategic functioning of the pre-school.
This role is ideal for someone with excellent attention to detail, experience in financial processing, and a good working knowledge of HR systems and administration.

KEY RESPONSIBILITIES:

Finance:

• Process and issue termly invoices to parents/carers
• Pay supplier invoices and manage income/expenditure records
• Process staff timesheets and run monthly payroll
• Complete pension documentation and monitor compliance
• Maintain up-to-date payroll spreadsheets and financial records
• Process new starters and leavers through the payroll system
• Handle tax documentation and respond to any payroll-related queries
• Produce monthly management accounts and financial reports
• Reconcile bank accounts and oversee day-to-day bookkeeping
• Monitor profit and loss performance
• Add termly attendance figures to the RD Accounting system
• Complete and submit termly census data
• Prepare and circulate committee meeting agendas and take minutes for distribution
• Carry out additional administrative or finance-related tasks as required by the Pre-School Manager or Committee.

HR Administration:

• Manage onboarding process including contacting new staff, sending welcome packs and handbooks
• Enter new staff details into the HR software
• Update HR system with staff absences and resolve any queries
• Process leavers on the HR system and manage offboarding paperwork
• Input and monitor staff objectives on the HR system
• Update staff handbook and distribute policy changes to staff
• Issue letters relating to pay changes and contractual amendments
• Respond to general staff queries relating to HR policies or payroll
• Support with recruitment, subscriptions and pre-school procedures as needed.