Position Title: Finance Manager
Location: Hybrid (Montpelier, Vermont headquarters)
Reports To: Executive Director
Schedule: Part-time (hourly) or Full-time (salaried), based on candidate fit

POSITION SUMMARY

The Finance Manager is a key team member responsible for overseeing VAMHAR’s financial systems and supporting our mission-driven operations. This role will be customized based on candidate experience and organizational need:

• Option 1: Part-time (hourly) — Focused solely on nonprofit financial management, including budgeting, bookkeeping, grant tracking, and audit preparation.
• Option 2: Full-time (salaried) — Includes all financial responsibilities, plus operational support for communications, events, and special initiatives such as Vermont’s Recovery Friendly Workplace efforts.

This is an exciting opportunity for a values-driven professional looking to make a meaningful impact on systems change, mental health, and addiction recovery in Vermont.

QUALIFICATIONS

Required:

• At least 3 years of experience in nonprofit financial management, bookkeeping, or accounting
• Proficiency in QuickBooks Online and Microsoft Excel
• Experience managing and reporting on federal and/or state grants
• Strong attention to detail, systems thinker, and independently motivated

Preferred:

• Bachelor’s degree in Accounting, Finance, Business, or related field
• Familiarity with HRSA, SAMHSA, or other federal funding streams
• Experience in nonprofit operations, event planning, or communications (for full-time candidates)
• Passion for mental health, addiction recovery, and community wellbeing in Vermont

CORE RESPONSIBILITIES

Financial Management & Oversight

• Lead or support the preparation of annual organizational and programmatic budgets
• Monitor cash flow, financial performance, and budget-to-actuals
• Ensure all financial operations align with GAAP and nonprofit best practices

Bookkeeping & Reporting

• Manage day-to-day financial transactions and monthly reconciliations in QuickBooks Online
• Maintain internal controls and timely reconciliation of all accounts
• Prepare monthly and quarterly financial statements for leadership, board, and funders

Grants & Contracts

• Track restricted/unrestricted revenue and allowable expenses across multiple funding sources
• Prepare timely financial reports for federal (e.g., HRSA, SAMHSA), state, and foundation grants
• Collaborate with program staff to ensure compliance with funder guidelines

Audit & Compliance

• Serve as primary contact for the annual audit and 990 preparation
• Maintain documentation for all financial policies and funder requirements (Uniform Guidance)
• Ensure compliance with state and federal tax filings and registrations

Organizational Operations (Full-time candidates only)

• Support project coordination and implementation of events, trainings, and outreach
• Contribute to communications efforts such as newsletters, website updates, and social media
• Assist in the development and expansion of Recovery Friendly Workplaces across Vermont
• Serve as a collaborative partner across departments to strengthen organizational infrastructure

The Finance Manager is a key team member responsible for overseeing VAMHAR’s financial systems and supporting our mission-driven operations. This role will be customized based on candidate experience and organizational need:

• Option 1: Part-time (hourly) — Focused solely on nonprofit financial management, including budgeting, bookkeeping, grant tracking, and audit preparation.
• Option 2: Full-time (salaried) — Includes all financial responsibilities, plus operational support for communications, events, and special initiatives such as Vermont’s Recovery Friendly Workplace efforts