Key Responsibilities

• Manage and distribute the company inbox, ensuring correspondence is dealt with promptly and appropriately.
• Provide general administrative support to management and the engineering/project teams.
• Schedule meetings, coordinate diaries and take accurate meeting minutes, including recording and following up on agreed actions.
• Track project costs, including labour costs and hours worked.
• Manage the company clock-in/timekeeping system and provide weekly information for payroll processing.
• Maintain accurate fleet records, including vehicle assignments, Tax and NCT details.
• Manage weekly vehicle checklist documentation and monthly mileage records.
• Oversee fuel card allocation, limits, PIN/security and usage reporting.
• Complete data entry and maintain accurate records, spreadsheets and reports using Excel.
• Reconcile company credit card/expense statements and maintain supporting documentation.
• Assist with project administration and reporting.
• Update company documents, templates and records as required.
• Use the company ERP system to record and manage relevant information.
• Ensure records and documentation are maintained accurately and in line with GDPR requirements.

Skills & Experience

• Previous experience in an Office Administration, Project Administration or similar role.
• Certificate or diploma in business administration
• Strong organisational and time-management skills.
• Working knowledge of GDPR principles and practical application in an office context.
• Good attention to detail and accuracy.
• Excellent communication and email management skills.
• Good working knowledge of Microsoft Excel, including data entry and maintaining spreadsheets.
• Ability to take clear and accurate meeting minutes.
• Comfortable following up on actions and working to deadlines.
• Experience tracking costs, hours or project information would be an advantage.
• Experience with clocking/timekeeping systems would be an advantage.
• Experience using ERP systems would be beneficial.
• Experience with Workpal would be a distinct advantage.
• Previous experience within an engineering, construction or project-based environment would be beneficial.