Finance officer (0.4FTE) at Green Alliance

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Full Time

Start Date

Immediate

Expiry Date

27 Sep, 26

Salary

39936.0

Posted On

29 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Control, Accounting Reconciliations, VAT Returns, Payroll Processing, Fixed Asset Management, Audit Preparation, Budget Monitoring, Excel, Dynamics 365 Business Central, Gift Aid Claims, Financial Reporting, Administrative Skills

Industry

Public Policy Offices

Description

You can download a copy of this application pack here. We are looking for an enthusiastic individual who has a strong financial background with excellent attention to detail, a flexible attitude, an ability to work effectively under their own initiative and as part of a small team, together with excellent organisation and administrative skills. Effective financial control is central to our strategy and operating model. The finance officer plays an essential role in maintaining control over our finances and operations. You will process and monitor financial transactions, liaise with our payroll bureau regarding staff payroll and pensions and support the Head of finance. Green Alliance uses Dynamics 365 Business Central as its accounting system. This is a part-time role for two days a week (0.4FTE). Position in the Organisation The finance officer will report to the Head of finance. You will also work with all staff on financial matters including personal and credit card expenses, central and project income and expenditure, and processing of payroll by liaising with our external bureau. Key tasks and responsibilities To process and monitor financial transactions, perform accounting reconciliations and help ensure that Green Alliance’s finances are accurate and up to date. Prepare sales invoices and credit notes on our accounting system and email to customer. Record purchase invoices and credit notes on accounting /system and allocate to correct expenditure and project codes. Obtain approval of invoices in line with our finance handbook. Prepare fortnightly invoice payment run and enter to banking system for authorisation. Set up new suppliers on accounting system, completing Supplier Information Request forms and undertaking credit checks, where applicable. Processing of staff expenses, ensuring compliance with finance handbook, through to payment on banking system. Create new customers on accounting system and complete Information Request forms, where applicable. Be responsible for collecting funds from members using GoCardless and Stripe where applicable. Import credit card transactions to accounting system and prepare expense sheets for cardholders. Once credit card expense sheet completed by credit card holder, agree to receipts and process for payment. Process, reconcile and pay monthly payroll run through a bureau. Help to prepare quarterly VAT returns, ensuring compliance with HMRC regulations and the agreed formula for recovery. Prepare monthly bank reconciliations from bank import including allocation of all income and expenses to account codes. Maintain fixed asset register, adding new assets, calculating monthly depreciation and entering relevant journals to accounting system. Assist with providing end of year schedules and reconciliations for the annual audit and answering audit queries. Be responsible for the individual membership scheme. This involves maintaining a record of monthly membership income by member, whether the member is a UK taxpayer and preparing the annual Gift Aid claim. Assist the Senior partnerships officer in raising invoices for the business circle membership and supporting financial information for funding reports. Prepare sales invoices and credit notes on our accounting system for the All Party Parliamentary Party for the environment (APPG) and email to customer. Monitor cash receipts for these invoices and prepare management accounts for the APPG. Other responsibilities: Provide any other support, which may reasonably be requested to be undertaken within the scope of this post. Person specification Knowledge and experience Essential: AAT level 3 or ACCA qualification Experience of using Dynamics 365 Business Central Experience of processing all financial transactions to the books of prime entry. Ability to act on your own initiative and exercise sound judgment. Understanding the nature of income streams within a charity, particularly grant and contract income and knowledge of accounting for restricted and unrestricted funds. Knowledge of charity finance/accounting and the relevant issues impacting the sector. Understanding the principles of VAT and how to account for VAT. Experience of implementing financial processes to achieve efficiencies. Confident in using excel and preparing financial reconciliations. Excellent attention to detail. Good organisational skills and time management, and excellent communication skills. Flexible team worker, able to contribute to an inclusive work culture. Desirable: Understanding of project costing. Knowledge of payroll and pensions. In your application we’ll ask you to provide evidence for how you meet the key criteria for the role, which are the ones in bold above. We will assess all aspects of the person specification across the different parts of the recruitment process. If you feel you meet the essential criteria, but not any or all of the desirable criteria, then please still consider applying. How to apply For your application, we would like you to answer three questions that address the key criteria highlighted in the person specification. We will also ask you to upload a CV with details of your education and work experience. We recommend that you prepare your responses to the questions before starting the application process as you will be unable to save your application and return to it later. Application questions 1) Why do you want to work for Green Alliance and what appeals to you about this role? Summarise your experience of working in finance, and the key skills you would bring. 2) Please give details of your experience of using Dynamics 365 Business Central in a previous role. 3) Please give examples of where you have shown initiative and sound judgement in your finance career so far. We recommend that each answer is no longer than 300 words. Where you can, give examples of the experience, knowledge and skills you have gained through employment, study or voluntary activities. To apply: Prepare your answers to the three questions above. Click on "Apply for this job" on this webpage. You will be asked to confirm that you are legally authorised to work in the UK. Cut and paste your answers to the three application questions online. Upload your CV. Review and submit your application. You will receive a confirmation email to acknowledge your application. Approach to AI We recognise that some applicants may choose to use AI tools as they prepare their applications. We strongly encourage you to ensure that your application is personalised and reflects your own experience, insights and voice. AI should not replace your own input or authenticity. We want to hear your perspective, not a generic response and reserve the right to reject applications that closely resemble AI generated answers to our application questions. We are genuinely interested in learning about you, your motivation, your experiences and what makes you a great fit for the role. Your application will be reviewed by one of our team members and we look forward to reading it. Right to work All applicants must have the right to work in the UK. Unfortunately, we are not able to offer visa sponsorship, so you will be required to provide evidence of your right to work in the UK during the recruitment process. We are unable to sponsor the renewal of work visas for people who have short-term permission to work in the UK. Terms and conditions Terms: This post is advertised as a permanent contract. We are happy to consider flexible working arrangements. Salary band: £ 36,192 to £39,936 (pro rata for 0.4FTE). Starting salary will be commensurate with experience. Location: Green Alliance's office is in central London and is fully accessible. We support hybrid working, and you will be expected to work from the office regularly. We will provide IT hardware and other equipment needed for working from home; you will need to provide good internet access. Hours: 14 hours per week (2 days) with some flexibility about when they are worked. Holiday: 25 days per year (pro rata) in addition to statutory holidays and the period between Christmas and New Year. Pension: Green Alliance provides an auto-enrolment pension with Aviva. All employees receive a pension contribution up to 7.5 per cent of gross salary which may be paid into this scheme or another of their choice. For other staff benefits, please see the Employee benefits and staff wellbeing page on this site. Next steps Here is what you can expect after the closing date for applications: Application Review All applications will be anonymised and assessed by our team against the key selection criteria. This ensures we review candidates based solely on relevant skills, knowledge, and experience. We will contact you to arrange an interview if your application is moved forward to the next stage. We aim to keep candidates informed at each stage of the process and you will hear from us if your application has been unsuccessful. Interviews Interviews will be held on Monday 20 July 2026, in person at our office in Romero House, 55 Westminster Bridge Road, Southwark, London. Candidates will be asked to complete a test as part of the interview. Interview travel expenses will be reimbursed. Candidates who are unable to attend in person will be offered an online interview. Reasonable adjustments We are committed to making this process inclusive and accessible. Please let us know if you require any adjustments or support to participate fully by emailing Jenny Baker, our Operations director, on jbaker@green-alliance.org.uk.

Responsibilities

The Finance Officer is responsible for processing financial transactions, managing payroll, and maintaining accurate accounting records using Dynamics 365 Business Central. Key duties include preparing invoices, performing bank reconciliations, and supporting the annual audit and VAT returns.