FINANCE OFFICER - ACCOUNTS AND PAYROLL

Deadline to Apply: Open until the position is filled.
Schedule: Monday to Friday from 8:30 am to 4:30 pm, up to 70 hours biweekly
Reports to: Finance Director
Location: Prince George Office, Yekooche First Nation

POSITION SUMMARY

The Finance Officer – Accounts and Payroll is a key role within the Yekooche First Nation Finance Department, responsible for managing accounts receivable, tracking funding, overseeing payroll and benefits, maintaining accurate financial records, and conducting bank reconciliations. This position ensures compliance with funding agreements, payroll regulations, and organizational policies while providing vital support to finance and HR operations. The position is full-time and based in the Prince George office.

QUALIFICATIONS AND REQUIREMENTS

• Post-secondary education in accounting, finance, or a related field.
• Minimum of 3 years of experience in accounts receivable, payroll, or general accounting roles.
• Familiarity with ADP payroll systems and Sage Intacct is an asset.
• Strong understanding of payroll processes, benefits administration, financial reporting, and bank reconciliation.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Familiarity with Indigenous funding agreements and programs is an asset.
• Strong organizational and time management skills with the ability to meet deadlines.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy in financial records.

Accounts Receivable (AR):

• Generate and send invoices to clients, ensuring accuracy and timely delivery.
• Monitor and follow up on overdue accounts and customer payments.
• Reconcile accounts receivable and funding receivables against expected funds regularly.
• Record and document incoming funds from various sources with proper coding.
• Prepare and submit mid-year and annual funding reports to funders as required.
• Track funding and provide monthly updates to department heads or project managers on the status of project funds.
• Collaborate with the Accounts Payable Officer to ensure accurate coding of funding-related transactions.

Accounts Tracking:

• Maintain a detailed AR ledger, including invoices, payment receipts, and aging reports to provide clear audit trails.
• Support the month-end process, including GL and Balance Sheet reconciliations.

Bank Reconciliation:

• Perform regular bank reconciliations to ensure that all transactions are recorded accurately in the financial records.
• Identify and resolve discrepancies between the bank statements and the general ledger.
• Ensure timely and accurate reconciliation of all accounts to maintain financial integrity.

Fixed Assets and Inventory:

• Oversee tracking and management of fixed assets and inventory transactions.
• Conduct periodic physical verifications of fixed assets and maintain an updated register.

Payroll and Benefits:

• Process bi-weekly payroll, ensuring accurate employee wages, benefits, and adjustments.
• Enter and verify employee timesheets, vacation, leaves of absence, and retroactive payments.
• Collaborate with Human Resources and other departments to administer group benefits, including pension and employee benefits coverage.
• Respond to employee inquiries regarding pay and benefits, maintaining a log of inquiries, complaints, and resolutions.
• Maintain payroll records in compliance with governing legislation and audit requirements.
• Issue ad hoc, monthly, quarterly, and annual payroll reports.
• Process terminations and prepare Records of Employment (ROEs) as required.
• Perform annual payroll balancing for T4 preparation, ensuring CPP and EI deductions are correct based on insurable earnings.

Support:

• Assist with preparing and finalizing monthly Social Assistance (SA) payments and reconcile social/income assistance-related transactions.
• Provide support to the Finance and HR departments on various duties and projects as needed.