Finance Officer (AP) at IHG Career

, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

31 Dec, 25

Salary

0.0

Posted On

02 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoicing, Supplier Account Management, Invoice Processing, General Cashier, Document Management, Communication, Team Collaboration, Financial Reporting, Purchase Order Management, Quotation Approval, Cash Handling, Audit Compliance, Policy Understanding, Problem Solving, Customer Service, Corporate Responsibility

Industry

Hospitality

Description

Invoicing (Purchase Plus) Checking and receiving of daily PO Interface invoices Purchase Plus to People Soft Download interface report from PeopleSoft Extraction of Outstanding PO report from Purchase Plus. Follow up on partial delivery and overdue PO status New supplier creation in Purchase Plus and People Soft Complete process to create new/informal supplier in Purchase Plus and People Soft Add in supplier code in Purchase Plus in order to link the supplier in People Soft for invoice interface purpose Supplier Account Management Update / Change of supplier details (Local and Overseas) in People Soft Creation of new item in Buylist (Catalogue & Buylist Management) Understanding of P&P policy Understanding Requisition via Buylist and via informal supplier Obtained approved quotation from HODs before creation of new items in Purchase Plus Invoice Processing Understanding delegation of authority requirement and purpose of processing invoice under Preapproved and Workflow Documents required (eg. Service form / Approved quotation / Capex form) for non-food PO Follow up and update on maintenance contract status Preapproved, Workflow, Manual Payment Form & GIRO Weekly Payrun File Checking Checking weekly (every Thursday) payrun file and identity errors Process on how to get AP Paycycles Team and AP Specialty Team to rectify the error postings Recheck for revised payrun file before AP Paycycles Team upload payrun file to bank AP month end closing, to provide BSC month end journals on accruals Receiving of non-food items Assist to check the item accordingly to purchase order, quantity & description. AP month end closing General Cashier Witness daily and weekly DIY laundry cash count DIY Audits daily collection of the General Cashiers Summary against the bank in slip. Schedule periodic spot checks in accordance to CSA requirements, i.e. surprise cash count float, beverage par stock, operating equipment count Other Duties Maintain documents and filing systems for audits of hotel accounts and ensure compliance for contractual agreements and governmental compliance. People: Communicate and coach the Guest Service Leaders / Guest Service Agents / Finance Officer to ensure Finance policies and procedures are adhered to. Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective 2 way communication. Work better together with the other Finance team member, taking over the duties when he/she is not available. Guest Experience: Shares information with others readily to help everyone work together better for the internal and external guests. Build and maintain positive relationships with all internal customers and guests in order to exceed their needs. Anticipate guests’ needs, handle enquires and solve problems. Responsible Business: Support the hotel’s corporate responsibility initiatives in the areas of community involvement, environment management, workplace health & safety and food safety, drive action plans as required to achieve hotel corporate responsibility objectives. Ensure CSA controls are implemented to achieve minimum 90% in CSA for AP, AR and Revenue sections. Schedule periodic spot checks in accordance to CSA requirements, i.e. surprise cash count float, beverage par stock, operating equipment count.

Responsibilities

The Finance Officer (AP) is responsible for managing invoicing processes, supplier account management, and ensuring compliance with financial policies. This role also involves assisting with cash handling and audit processes to maintain financial integrity.