Finance Officer at FHI 360

Kyiv, , Ukraine -

Full Time

Start Date

Immediate

Expiry Date

13 Mar, 26

Salary

0.0

Posted On

13 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Management, Accounting, Budget Development, Grants Management, Analytical Skills, Problem-Solving, Relationship Building, Microsoft Office, Report Writing, Documentation Skills, Cultural Sensitivity, Public Health Knowledge, Cost Savings, Efficiency Opportunities, Compliance, Procurement

Industry

International Trade and Development

Description

Location of position: Kyiv, Ukraine Length of contract until 30 September 2026 About FHI 360 and EpiC FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, youth, research, technology, communication, and social marketing—creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 50 countries and all U.S. states and territories. The Meeting Targets and Maintaining Epidemic Control (EpiC) project is an eight-year (2019–2027) global health project initially funded by the U.S. Department of State (DoS) as part of the President’s Emergency Plan for AIDS Relief (PEPFAR). EpiC operates in approximately 50 countries, addressing key public health challenges such as HIV/AIDS, pandemic preparedness, and global health security. In Ukraine, the project receives Global Health Security (GHS) funding to strengthen global, regional, and local public health systems, building on broad experience and existing capabilities that align with national GHS priorities, and US Government goals. EpiC will support the national and regional public health institutions, health care facilities, the State Service of Ukraine on Food Safety and Consumer Protection’s research institutes and regional departments, academic institutions, as well as civil society organizations. to strengthen GHS capacities in infection prevention and control (IPC), antimicrobial resistance (AMR), health emergency management (HEM), with a particular focus on the prevention, detection and response to infectious disease outbreaks of epidemic significance. All activities will be aligned with national regulations, guidelines and standards, as well as relevant international frameworks. FHI 360 is seeking qualified candidates for a Senior Financial Officer to be based in Kyiv, Ukraine. This position is open to Ukrainian nationals who are residing in Ukraine or are willing to relocate to Ukraine. Professional proficiency in written and spoken Ukrainian is required. Job Summary: The Finance Officer will support the EpiC Senior Finance Officer in all financial management, administration and other operational functions of the project. S/he will provide support in areas of financial management, accounting and record keeping within the project and ensure that all functions under the implementing partners are conducted in an efficient manner and in compliance with USG and FHI 360 policies, procedures and regulations. The position requires close collaboration with other operations staff within EpiC and the FHI 360 Ukraine country office to ensure application of FHI 360 and USG regulations, policies and practices. Accountabilities: Prepare and review activities budgets, pipeline reports, and budget for compliance with EpiC, US Government and FHI 360 standards. Prepare monthly financial pipeline and other reports for submission in accordance with EpiC directives. Support the timely closure and submission of monthly financial and accounting reports and any other specifically required financial reports, such as quarterly pipelines to HQ Perform/review reconciliations with respect to bank, balance sheet, vendors, inventory etc. Assist in the development of sub-awardee budgets and provide capacity building technical assistance to sub-awardee staff. Review sub-awardee monthly financial reports and conduct scheduled financial review visits. Assist in communicating with the bank on all issues related to the project, including bank account balances, check book requests, bank statements etc. Conduct pre-award reviews for implementing partners for qualifying recipients as deemed appropriate in accordance with established FHI 360 procedures. Coordinate with the Associate Director, Finance for audits and assist in ensuring that the audit recommendations are effectively implemented. Review and perform spot checks and reconciliation for petty cash per FHI 360 and client requirements Support procurement for project, including reviewing vendor selection analyses from and ensure adherence to procurement requirements Review payments to ensure documentation and process are in line with FHI 360 cost principle requirements and support ontime payments Review accounting transactions to ensure costs are charged to correct codes before releasing them to the accounting system Ensure timely process and payments to all statutory payments as per law of the land and FHI 360 policies and procedures Assist in developing and revising, as needed, FHI 360 operating, program, and project budgets. Maintenance of a proper and transparent filling system of all documents related to finance. Confirm availability of funds before authorization of project expenditures. Reviews and ensure all financial transactions have the required supporting documents. Education Qualification & Experience Bachelor’s degree in finance, Accounting or Business Administration with 3-5 relevant experience. CPA, ACA or any other relevant professional qualification is desirable. Demonstrated experience in financial management and reporting, grants management, budget development skills for USG-funded projects and general ledger skills. Good analytical, numerical and problem-solving skills. Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities. Ability to develop effective work plan and priorities to meet business objectives. Familiarity with or knowledge of US Government-funded projects and grants management policies and procedures. Demonstrated expertise in building effective relationship with key stakeholders. Familiarity with Ukraine public health sector, non-governmental organizations (NGOs) and community-based organizations (CBOs) in Ukraine is highly desirable. Cultural sensitivity and sound understanding of the needs of vulnerable populations. Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint, and well-developed computer skills. Ability to interpret financial and other quantitative information and reports. Good report writing and documentation skills. Ability to manage tight deadlines and deliver high volumes of work with minimal supervision. Must be able to read, write and speak fluent English and Ukrainian Typical Physical Demands: Typical office environment. Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard. Ability to sit and stand for extended periods of time. Ability to lift/move up to 5 lbs. Technology to be Used: Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Teams), cell phone/mobile technology, and standard office equipment. Travel Requirements: Less than 10% **Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. Please click here to continue searching FHI 360's Career Portal. FHI 360 is a global organization that mobilizes research, resources and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. To learn more, visit fhi360.org. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

Responsibilities

The Finance Officer will support the Senior Finance Officer in financial management, administration, and operational functions of the EpiC project. Responsibilities include preparing budgets, financial reports, and ensuring compliance with USG and FHI 360 policies.