Finance Officer at Satellite Office

Pasig, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

01 Jul, 26

Salary

0.0

Posted On

02 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Procurement, Invoice Processing, SAP, Financial Reporting, Reconciliation, Supplier Management, Payment Processing, Contract Management, Customer Service, Data Analysis, Attention to Detail, Conflict Resolution, Project Management, Time Management, Process Improvement

Industry

Outsourcing and Offshoring Consulting

Description

Role Overview As the Finance Officer you will manage the end-to-end accounts payable/receivable process and procurement. You will be responsible to ensure all invoices and bills are paid in an efficient and timely manner. Providing administrative support by processing, verifying, and reconciling invoices, monitoring expenses, and maintain records in SAP for tax. Role Responsibilities & KPIs RESPONSIBILITY 1 – Accounts payable Review and process invoices Facilitate weekly payments, ensuring invoices are paid in line with vendor payment terms and taking advantage of early payment discounts when available Reconciliation of supplier’s invoices and statements Ensure invoices are coded correctly and approved by relevant stakeholders, complying with company policy Maintain accurate invoice filing Support internal and external stakeholder requests including audit and tax compliance Support the month-end process by providing supporting documentation for month-end journals. Liaise with third party vendors Support Accounts Payable related projects with local and global finance and IT teams Provide support and assistance to the Head of Finance, Credit Manager and Financial Accountant when required. Provide a range of payables, accounting and administrative services to the Finance team and wider business departments Work Standards and Key Performance Indicators (KPIs): Invoice Processing Accuracy Rate: 95% of invoices processed without errors. Timeliness of Payments: 95% of invoices paid within vendor payment terms. Early Payment Discount Capture Rate: Early payment discounts captured. Supplier Reconciliation Accuracy: Supplier invoices and statements reconciled accurately. Compliance with Approval Policies: 95% of invoices approved by relevant stakeholders and compliant with company policy. Documentation Accuracy: Accuracy of invoice filing and supporting documentation provided for month-end journals. Customer Service Response Time: Timeliness in responding to internal and external stakeholder requests. RESPONSIBILITY 2 – Procurement Provide procurement support including purchase contract management, raising purchase orders and purchasing office supplies and equipment. Assist in sourcing suppliers, supporting the preparation of RFPs for goods and services Create and maintain a database of suppliers, as well as administration of supplier purchasing portals Support the evaluation of supplier proposals and selection of suppliers based on established criteria Work Standards and Key Performance Indicators (KPIs): Contract Management Efficiency: Timeliness and accuracy in managing purchase contracts. Purchase Order Processing Time: Time taken to raise and process purchase orders. Supplier Database Maintenance: Accuracy and completeness of the supplier database. Supplier Evaluation Accuracy: Effectiveness in evaluating supplier proposals and selecting suppliers based on criteria RESPONSIBILITY 3 – Accounts Receivable Accurate receipt of customer payments in SAP and taking of payment through other settlement methods (credit card etc) Ensuring payments and customer rebates are correctly allocated Ensuring payments are correctly reconciled with the bank and SAP before month end close General reconciliation and maintenance of customer debtor accounts including raising and clearing charges as well as offset of credits and marketing related expenses Work Standards and Key Performance Indicators (KPIs): Payment Processing Accuracy Rate: Customer payments accurately received and processed. Timely Payment Allocation: Payments and customer rebates correctly allocated on time. Bank Reconciliation Accuracy: Accuracy of bank and SAP reconciliation before month-end close. Debtor Account Maintenance: Accuracy and completeness of customer debtor accounts maintenance. Charge Clearance Efficiency: Timeliness in raising and clearing charges on customer accounts. POSITION ORGANISATION | Process, Procedure, System, Analytics & Reporting Responsibilities Processes: (This role is responsible for overseeing or actively participates in) Ensuring the effective and efficient management of the Accounts Payable function Providing key Accounts Receivable tasks and supporting the Credit Manager Supporting the procurement function with the Head of Finance and Office Manager Providing key Accounts Receivable tasks and supporting the Credit Manager Critical Pathways: (This role is responsible for overseeing or actively participates in) End to end Accounts Payable process Accounts Receivable support Procurement function Procedures: (This role is responsible for overseeing or actively participates in) Invoice and expense processing Periodic payment to third party suppliers Accounts Receivable duties Office supply administration Systems: (This role is responsible for managing, controlling, implementing, updating. Coordinating) SAP Banking Portal Concur Data/Analytics: (This role is responsible for managing, inputting, updating, interpreting, communicating) Vendor/supplier masterdata Expense accrual data Reporting: (This role is responsible for generating, collating, distributing, interpreting, actioning) Monthly supplier aged trial balance review Month end expense accrual review ACADEMIC AND TRADE QUALIFICATIONS Essential qualifications Bachelor of Accounting, Finance or Business. Proven experience, in accounts payable, including processing invoices for payment, matching purchase order to invoices and related record keeping Understanding of principles of finance, accounting, and bookkeeping End-to-end AP experience Prior experience using SAP, SAP Hana, BI is highly regarded Advanced MS suite ability – Excel, Word, PowerPoint Demonstrated sound understanding of chart of accounts and coding, delegations of authority authorisations, approval processes Ability to maintain confidentiality of company and partner information PERSONAL QUALITIES AND BEHAVIOURAL TRAITS Essential qualities or behaviours Strong communicator able to maintain productive relationship with key stakeholders. Excellent dispute management and conflict resolution Strong project management skills, time management and prioritisation skillsets Strong business acumen and commerciality High level of attention to detail. Strong understanding of credit analysis and reporting Organised and able to deliver on strict deadlines. Able to manage high volume data and deliver accuracy and efficiency. Demonstrated process improvement mindset

Responsibilities

The Finance Officer will manage the end-to-end accounts payable/receivable process and procurement, ensuring timely and efficient payment of invoices and bills. They will also provide administrative support, maintain records in SAP, and assist with procurement tasks.