Finance Officer

at  TCLRec

EXPERIENCE:

• Evidence of previous position/s of trust and responsibility, specifically in relation to purchasing or finance generally

SKILLS & ABILITIES:

• Excellent interpersonal and communication skills, and a commitment to customer service
• Demonstrable good administrative skills together with evidence of a previous record of high standards of accuracy in a financial environment
• Ability to organise own time and to plan and carry out activities in an orderly and structure way; ensure deadlines are met. Must be able to evidence an ability to prioritise and organise own/team workloads
• Ability to deal with incoming correspondence, incoming payments by cheque, bank transfer, card or cash and to analyse information. Maintain accurate daily records.
• Able to evidence good computer skills, and experience in using software packages including spreadsheets and word processing
• Ability to deal with any scrutiny arising from contact with external customers, banks, external cash collection companies and local government
• Confident to interact verbally, by email or by letter with members of the Force, external customers, banks, G4S and local government. This can include the need to challenge requests as necessary

KEY RESPONSIBILITIES:

• Source purchasing requests within corporately set service standards including short notice urgent requests.
• Liaise with suppliers and customers in respect of stationery, printing, and other consumables, administering stocks and orders as necessary
• Check and process all invoices received on to the financial system within specified timescales, including claims from the public (e.g. Interpreters Fees, Pedlars Certificates and Lost Property returns).
• Agree, and if necessary, challenge purchase requests with customer. Advise on use of, and use appropriate contracts and suppliers to meet the customers agreed needs in the most cost effective manner
• Administer receipt of goods inwards, including storage and distribution as necessary
• Ensure all relevant items are added to the Force inventory in accordance with Force financial regulations
• Add new suppliers to the procurement systems as necessary
• Raise sales invoices. Monitor and maintain a record of all outstanding monies owed. Produce a current working debtor report and send reminders to customers with overdue balances and, where necessary follow up in accordance with policy. Deal with any debtor queries.. Arrange for write-offs where all collection avenues have been exhausted. Complete a monthly financial health indicator report.
• Undertake cash collections from localised facilities at Force Police Stations as necessary, and subsequent banking of monies thereafter. In some instances this will liaison with external cash collection service.
• Receipt and record all income received, including cash, cheques and electronic fund transfers. Maintain records of transactions to assist with the Force bank account reconciliation. Respond to queries regarding income and related activities. Liaising with the Force banking provider as and when necessary.

QUALIFICATION DETAILS AND ANY OTHER EXPERIENCE/SKILLS RELEVANT TO THE ROLE TO HELP SUPPORT YOUR APPLICATION (AND HELP US TO HELP YOU!) – PLEASE GIVE FULL DETAILS WITHIN YOUR CV DOCUMENT.*

Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

DUE TO THE NUMBER OF CVS BEING SENT TO US UNDER CURRENT MARKET CONDITIONS, UNFORTUNATELY WE CANNOT RESPOND TO ALL APPLICATIONS. IF YOU HAVE NOT HEARD FROM US WITHIN 3 WORKING DAYS, PLEASE ASSUME THAT YOU HAVE NOT BEEN SHORTLISTED ON THIS OCCASION. WE WILL, HOWEVER, BE VERY HAPPY TO RECEIVE FUTURE APPLICATIONS FROM YOU FOR OTHER ROLES.

ALD Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF pleas