Finance Operations Assistant at Gradient

Tulsa, Oklahoma, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Jan, 26

Salary

22.0

Posted On

01 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Communication Skills, Attention To Detail, File Organization, Productivity Systems, Dependability, Initiative, Professionalism, Collaboration, Flexibility, Curiosity, Learning, Supportive Environment, Solution-Oriented

Industry

Software Development

Description

About Gradient Gradient is a testament to the power of momentum — how the collision of unique ideas, talents, and perspectives ignites innovation and economic growth. The name perfectly aligns with Gradient’s mission to be a hub that connects entrepreneurs, freelancers, and remote workers with the resources they need to grow and thrive. By fostering individual economic development, Gradient also contributes to the growth of Tulsa’s economy. The distinctiveness of the name positions Gradient as a leading force in entrepreneurship on a national scale. Building on a strong foundation of success, Gradient has generated a $1 billion economic impact for Tulsa over the past five years. With this track record, Gradient is set to continue fueling innovation and economic growth, firmly establishing itself as a cornerstone of Tulsa’s entrepreneurial community. Company values Inspire innovation: We curate opportunities to explore new ideas and drive meaningful progress. Equip and educate: We provide tools for education and growth. Cultivate belonging: We create spaces where everyone is welcomed, valued, and empowered. Exceed expectations: We focus on the details to deliver exceptional service. Celebrate success: We elevate our members, celebrate wins, and have fun. Employee organizational characteristics Enthusiasm for life Willingness to solve any problem Attention to detail Maintains professionalism Proven reliability Unwavering patience Employee organizational objectives Create a welcoming and supportive environment for members, partners, guests. Actively participate as part of the Gradient team. Maintain knowledge of all Gradient products and systems. Become a steward of Gradient’s appearance, atmosphere, and culture. Position Overview Gradient is seeking a part-time Finance Operations Assistant to help keep the Finance and Administration Department organized, on schedule, and running efficiently. This position offers valuable exposure to finance, compliance, and operations systems within a growing entrepreneurial organization. The role centers on maintaining clear communication, supporting systems, and keeping tasks and deadlines on track. The ideal candidate values structure, consistency, and timeliness, and demonstrates strong organizational skills and attention to detail. This position is ideal for someone interested in growing into operations, grants, or administrative management roles in the future. Key Responsibilities Finance & Administrative Support Manage the Finance inbox by flagging and sorting messages into actionable and easily identifiable categories (i.e., tasks, FYIs, follow-ups). Upload, organize, and properly name electronic files and maintain folder systems for finance documents, audit files, and compliance materials. Input ad hoc vendor invoices and ensure supporting documentation is routed properly. Support tracking and following up on corporate card memos and receipts, ensuring timely submission by staff. Support tracking of document needs for audits, grants, and executive requests, keeping the Head of Finance informed of upcoming deadlines or missing items. Locate and organize readily available files, while flagging more complex document requests for follow-up. Support tracking of upcoming compliance filing dates (i.e., 1099s, 990s, audits) on the finance calendar and maintain organized digital folders for related documents. Task and Schedule Coordination Maintain the Finance Department calendar, including reporting deadlines, grant reimbursement schedules, and key compliance dates. Coordinate scheduling for the Head of Finance & Administration with internal teams to handle finance-related requests. Track open tasks in Asana (or similar system) and send email reminders or calendar updates to keep items moving forward. Help maintain visual trackers or checklists for recurring finance tasks and deadlines. Cross-Department Communication Coordinate light follow-up between the Finance team and other departments to ensure needed information (such as event details, inventory updates, or grant documentation) is shared on time and in the correct format. Proactively confirm that each department provides needed inputs (i.e., event revenue reports, inventory updates, grant documentation). Support light document prep or standard correspondence as directed by the Head of Finance & Administration. This role supports administrative organization of compliance materials but does not conduct or manage compliance reviews. This role focuses on organization, scheduling, and communication support. The assistant helps keep materials organized, sends reminder follow-ups, and flags priorities, but does not prepare financial reports or manage compliance processes directly. Qualifications Required High school diploma or equivalent. Exceptional organizational and time management skills. Strong written and verbal communication skills. Comfortable using file organization and productivity systems such as Google Workspace and Asana, and open to learning new tools, including AI based systems, to improve workflow efficiency. Dependable, punctual, and capable of managing multiple small tasks. Additional Qualifications Brings strong focus and attention to detail, even during repetitive or deadline-driven tasks. Takes initiative during slower periods and looks for ways to keep the team organized. Dependable and follows through on commitments with care and consistency. Communicates clearly and respectfully with team members and leadership. Approaches work with curiosity, professionalism, and a willingness to learn. Positive, collaborative, and enjoys contributing to a supportive, solution-oriented team environment. Flexible and open to feedback, new ideas, and evolving systems. Benefits Retirement: 401(k) eligibility begins after six months. Gradient contributes 2% automatically and matches employee contributions dollar-for-dollar up to another 2%, for a total employer contribution of up to 4%. Work Essentials: 100% of job-related hardware/software costs covered, plus a paid downtown Tulsa parking pass. Workspace Perks: Gradient 24/7 coworking membership, providing exposure to some of the most exciting startups in Tulsa. Position Details Classification: Part-time, hourly (~20 hours/week) Compensation: $19–$22/hour, depending on experience Schedule: Consistent weekly hours, with flexibility for peak deadlines (i.e., audits or grant submissions) Reports To: Head of Finance & Administration ‍Location: Our team is exclusively based in Tulsa, OK, and you either need to be in Tulsa already or move to Tulsa to join us in person. We love our team culture and the tight-knit feel that office life enables. Equal Opportunity Employment: Gradient is an Equal Employment Opportunity employer. All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Gradient is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including any job seeker with a disability. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to ops@joingradient.com. When applying for this role, please upload a PDF that contains BOTH your resume and cover letter when you are prompted to upload resume/CV.

Responsibilities

The Finance Operations Assistant will help keep the Finance and Administration Department organized and running efficiently by managing communications and supporting systems. The role involves maintaining clear communication, supporting task tracking, and ensuring deadlines are met.