Finance Operations Assistant at Telstar Manufacturing Corporation

Terrassa, Catalonia, Spain -

Full Time

Start Date

Immediate

Expiry Date

20 Aug, 26

Salary

0.0

Posted On

22 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Coordination, Onboarding, Documentation Management, Purchase Orders, Invoice Processing, Data Entry, MS Office, SAP, English Fluency, Spanish Fluency, Multitasking, Time Management, Problem Solving, Stakeholder Communication, Cross-functional Collaboration

Industry

Machinery Manufacturing

Description

Descripción de la empresa Syntegon Telstar S.R.U is a company belonging to the Syntegon Group, which operates worldwide with 7,300 colleagues at 49 locations in over 20 countries.is a company belonging to the Syntegon Group, which operates worldwide. As a brand specialising in the development of GMP consulting, engineering, construction and integrated process equipment projects, we serve companies linked to the life sciences market (pharmaceutical and biotechnology, healthcare, cosmetics, veterinary and food industries), as well as hospitals, laboratories and research centres. We also offer solutions using vacuum and high vacuum technologies for traditional and high-tech industries in the energy and aerospace sectors, as well as scientific experimentation. Descripción del empleo Purpose of the Role The GBS Administrative Assistant plays a key role in ensuring a well-organized, highly efficient, and positive working environment. Acting as the organizational backbone for the GBS team, this position supports the department on a day-to-day basis and contributes to ongoing process improvement and operational excellence. Key Responsibilities Provide day-to-day administrative support for the GBS team. Coordinate calendars, meetings, rooms, visitors, and internal logistics. Act as a point of contact for internal stakeholders on administrative topics. Support onboarding activities (accesses, documentation, coordination with HR/IT). Manage documentation, filing, and internal records. Coordinate with internal departments (Finance, HR, Procurement, Facilities). Support day-to-day office needs by managing supplies (e.g., coffee machine, shared materials) and ensure the office is properly equipped so the team can work comfortably. Support purchase orders, invoices, and follow-ups with finance teams. Prepare simple reports, lists, and presentations when required. Actively contribute to a well-organized, efficient team environment by identifying and supporting process improvements and best practices. Support simple finance tasks (e.g., invoice checks and data entry). Requisitos Qualifications & Skills Vocational training or a degree in Administration/Business, with experience in operations or administrative support in a corporate/international environment. Strong organization, coordination and multitasking skills; proactive, service‑oriented, able to prioritize and work independently while collaborating effectively. MS Office (Outlook, Excel, Word); SAP is a plus. Fluent Spanish and English; strong communication with stakeholders Key Competencies: Adaptability and teamwork: thrives in a fast-paced, multicultural environment and collaborates cross-functionally Strong organizational and time management skills Problem-solving and solution-oriented mindset Información adicional We kindly ask you to apply in English. 4 days at the office are required. (From Monday to Thursday) 1 day per week working remotely. Por Syntegon y sus subsidiarias, la diversidad es una preocupación clave. Exclusivamente promovemos un ambiente donde todos los empleados, independientemente de su género, edad, origen, religión, orientación sexual, identidad de género o necesidades especiales, sean tratados de manera equitativa. Si esta oferta de trabajo utiliza únicamente la forma masculina, es por razones de legibilidad y se refiere a individuos de todos los géneros. Working hours: Full-time or Part-time Functional Area (career page): Finance & Controlling Legal Entity: Syntegon Telstar Technologies, S.L.U.

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Responsibilities

The role provides day-to-day administrative and operational support for the GBS team, including calendar coordination and office logistics. It also involves assisting with simple finance tasks such as invoice checks, data entry, and purchase order follow-ups.