GENERAL DESCRIPTION

The Finance & Operations Coordinator will be responsible for accurately maintaining the database of donors and for the preparation of monthly financial statements. The Finance & Operations Coordinator will also assist the Office Administrator with respect to repairs and maintenance, purchasing and accounting functions.

QUALIFICATIONS & WORKING CONDITIONS

The Finance & Operations Coordinator will possess:
- Post-secondary degree, preferably in accounting or finance.
- Minimum two years’ experience in accounting, accounts payable and/or payroll.
- Demonstrated experience in Microsoft Office (Outlook, Word, Excel, Power Point).
- Experience with Quickbooks or other accounting system software.
- Working knowledge of a donor management system is an asset.
- Strong interpersonal and proven organizational skills.
- Superior verbal communication, presentation and writing skills.
- The ability to be flexible and balance competing priorities.
- The ability to maintain professionalism and confidentiality in all situations.
- Ability to work independently in a small, collaborative team setting.

The Finance & Operations Coordinator will:
- Maintain the database of donors and donations using specialized software, including the entry of monetary donations and gifts-in-kind. Issue charitable tax receipts on a weekly basis.
- Assist and provide backup to the Office Administrator with respect to: repairs and maintenance of the property, building and equipment; purchasing; and accounting functions.
- Prepare monthly financial statements, including journal entries and accruals, using Quickbooks.
- Process accounts payable invoices and enter into Quickbooks.
- Prepare bank reconciliations and associated journal entries.
- Prepare periodic financial and performance reports for Ontario Health atHome.
- Pick up mail at local post office and mailbox and distribute incoming mail. Prepare outgoing mail, including tax receipts, in memoriam cards and thank you letters.
- Prepare and maintain database queries for mail campaigns.
- Assist in the organization of fundraising events (Tree of Lights, Memory Wall & Walk/Run) and attend as required.
- Maintain a list of names to be engraved annually on the Memory Wall.
- Provide backup to the Volunteer Coordinator with respect to the volunteer schedule.
- Assist the care team with administrative tasks as required.