Overview:
The Finance and Operations Coordinator is responsible for assisting the Office of Academic Administration and Clinical Department Administrators (CDA) in managing the clinical department’s budget, processing personnel actions, overseeing various financial and operational tasks, and coordinating renovations and space planning. This role ensures efficient operations and financial management, supporting the clinical department’s goals and objectives.
Responsibilities:

OPERATIONS:

• Maintain comprehensive expertise in the TouroOne Enterprise system, including all Banner applications and modules. Act as a resource for system navigation, troubleshooting, reporting, and process optimization to support administrative functions and ensure data integrity across departments.
• Under supervision of CDA, accurately preparing and submitting Electronic Personnel Action Forms (EPAFs) within the Banner system, ensuring all required data fields and justification comments are complete and compliant with institutional guidelines. Monitor the progress of submitted EPAFs and follow up as needed to ensure timely approval and processing.
• Under supervision of CDA, complete and submit Personnel Requisition Forms (HR-3 form) with accurate position details, justification, and job descriptions in alignment with institutional needs. Ensure thorough follow-up to facilitate timely review, approval, and processing through appropriate channels.
• Under supervision of CDA, coordinate capital projects, relocations, and renovations with Facilities and Capital Planning, Academic Administration, planners, designers, and vendors.
• Under supervision of CDA, implement and maintain policy and procedure manuals for the department. Assist the Deans’ Offices in space planning and coordinate all renovations and space issues.
• Represent the department at college meetings, including HR Administrator Meetings.
  Qualifications:
  Education requirement: Bachelor’s degree in a relevant field (e.g., Finance, Business Administration)
  Licenses or certifications: None required, but certifications in project management or financial management are a plus
  Technical/computer skills: Proficiency in Microsoft Office Suite, database management, and financial software
  Prior experience: Minimum of 3 years in a similar role within a medical or educational setting
  Other skills/requirements: Excellent communication and organizational skills, ability to work independently and as part of a team, strong problem-solving abilities
  Physical demands: Ability to sit for extended periods, occasional lifting of materials up to 20 pounds
  Environmental demands: Office environment with occasional visits to hospital sites
  Internal Contacts: Dean’s Office Deans, Clinical Department Administrators, VP, Research, VP for Finance, CFO, General Counsel, Associate VP of Facilities Management and Capital Planning, Director, EHS Director, HR Director, IT Director, ORA Director, Comparative Medicine Director, Restricted Funds Chairs Core Directors Director for Academic Administration (SOM), Senior Manager, Faculty, Staff, Students
  External Contacts: Vendors, AAMC Officials and Staff, Auditors and Consultants, Residents, Residency Program Directors and Coordinators
  Minimum Salary: USD $44,000.00/Yr. Maximum Salary: USD $55,000.00/Yr

Please refer the Job description for details