Finance Operations Manager at Walton Isaacscon, LLC

Culver City, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

130000.0

Posted On

20 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Media Billing, Reconciliation, Vendor Invoices, Client Billing, Financial Accuracy, Cash Flow Management, Process Management, Standard Operating Procedures, Variance Analysis, Financial Reporting, Supervision, Cross-functional Collaboration, Financial Systems, Excel, Prisma, Mediaocean

Industry

Advertising Services

Description

Description Walton Isaacson, LLC’s (“WI”) Finance Operations Manager role serves as the central point of accountability for media billing, reconciliation, and financial accuracy across media operations. This role ensures that all vendor invoices, client billings, and reconciliations are completed on time, accurately, and in compliance with client agreements and company policies. The position partners closely with Media, Account Management, and external partners to streamline the end-to-end financial lifecycle of a media buy — from purchase authorization through client billing and cash flow management. Department: 9020 - Finance & Accounting Location: Culver City, CA - Hybrid (candidates must be able to work on-site 3 [or more per the needs of the business] days per week during designated work hours.) Reports To: VP, Controller Direct Reports: Media Billing & Accounts Payable Specialist Job Level: Manager FSLA Status: Salary, Exempt Employment Type: Regular Full-Time Responsibilities and Essential Functions Billing & Reconciliation Manage and execute the monthly billing cycle for all media buys — ensuring billing aligns with client approved budgets. Review and approve the reconciled vendor invoices within media and financial management systems. Oversee timely and accurate client billing submissions in accordance with client requirements and contractual deadlines. Manage intercompany billing and ensure invoices and revenue recognition align with monthly financial close. Reconcile discrepancies between client reporting submissions and client billing deadlines to ensure timely client billing and improved cash flow. Process Management & Controls Maintain and improve documentation for the Media Finance workflow and standard operating procedures. Coordinate updates to client reporting to ensure all client reporting reflects actualized spending. Partner with Media and Account Management to review budget-to-actual reports, identify discrepancies, and confirm reconciled media spend. Develop tools and timelines to reduce the backlog of aged vendor invoices (>60 days) and improve reconciliation efficiency. Financial Analysis & Reporting Prepare/review monthly reconciliations of planned versus actual spend. Provide variance analysis and cash flow summaries to leadership monthly. Support quarterly forecasting and accrual reviews. Partner with Finance and Account Management to produce client-facing reconciliation summaries. Create dashboards or reporting tools to track reconciliation status by vendor, campaign, and client.' Leadership & Collaboration Supervise, train, and cross-train team members supporting media billing functions. Collaborate cross functionally with all teams involved to improve invoice accuracy and reduce discrepancies. Lead cross-functional process improvement initiatives to identify and adjust recurring blockers in reconciliation or invoice flow. Represent Media Finance in cross-functional reviews with Finance, Account Services, Media and external partners. System & Tools Maintain working knowledge of media planning and buying platforms. Utilize financial systems for coding, approvals, billing, and payment workflows. Support implementation of documentation tools and change management processes to ensure accurate tracking of budget revisions and media plan updates. Professional Conduct Demonstrate behavior consistent with WI’s standards of conduct. Duties may be modified or assigned at any time to meet the needs of the business. Requirements Required Qualifications Bachelor’s degree in Accounting, Finance, or related field. Minimum 5-7 years of Media Finance experience, with a focus on billing and reconciliation. Deep understanding of media buying, planning, and billing cycles. Proficiency in financial systems and Excel. Strong analytical, organizational, and communication skills. Prior experience in media agency environment. Proficiency with platforms such as Prisma/Mediaocean and Maconomy. Physical Demands Standing: 5% - 10% Sitting: 80% - 85% Reaching: 5% - 10% Lifting: 0% - 5% Bending: 0% - 5% Stooping: 0% - 5% Walking: 5% - 10% Other Physical Requirements Prolonged periods of sitting and working at a computer. Frequent use of hands and fingers for typing, data entry, and operating office equipment. Ability to view computer screens for extended periods. Occasional light lifting of office materials (files, binders, laptop equipment up to 10 lbs. No travel required. The salary range for this position is $105,000.00 to $130,000.00 (annualized, salary, exempt). Where an employee or prospective employee falls within this range will depend on, among other factors, actual pay ranges for current or former employees in the subject position; the associated discipline; market and budgetary considerations; tenure and standing with the company (for current employees); as well as the employee’s or applicant’s background, pertinent experience, and qualifications. At WI, we are committed to cultivating an environment that promotes diversity, equity, and inclusion. We foster DEI in our workplace and are a global community that believes our unique qualities should be celebrated. We want everyone at Walton Isaacson to bring their authentic selves to work every day, irrespective of age, disability (including hidden disabilities), gender, gender identity or reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, or sexual orientation. Benefits Overview Medical: PPO, High-Deductible PPO, HMO (California Only) Dental: PPO, HMO (California Only) Vision Flex Spending Account ("FSA"/"DFSA"): Medical, Dependent Care Health Savings Account ("HSA"): For High Deductible PPO Medical Plan Only 401(K) Retirement Savings: 4% Company Match, Fully-Vested Flexible Time Off Policy Paid Holidays: Up to 10 Days + Year-End Break Electronic Expense Reimbursement Gym Reimbursement ...& MANY MORE!

Responsibilities

This role is the central point of accountability for media billing, reconciliation, and financial accuracy across media operations, ensuring all vendor invoices and client billings are completed accurately and on time. Responsibilities include managing the monthly billing cycle, reviewing vendor invoices, overseeing client billing submissions, and reconciling discrepancies between reporting and billing deadlines.